Health Information Management End-of-Semester Elaborative Learning Guide
PST05209 Health Information Management — End-of-Semester Elaborative Learning Guide Skip to main content PST05209 Study Guide ThemePrint Technician Certificate in Pharmaceutical Sciences · NTA Level 5 · Semester II Health Information Management End-of-Semester Elaborative Learning Guide A complete source-based study document for PST05209, combining the thirteen facilitator-guide sessions, the official written and practical examination structure shown in the attached assessment-plan pages, practical preparation, model examinations and the complete extracted possible-question handbook. 13 complete sessionsWritten paper: 100 marksPractical: 2–3 hoursMobile friendlyOffline single file Table of Contents 00How to use this guide EXExamination blueprint 01Organization of Health-Related Data Using Computer Packages 02Creation of a Table from Health Data Using a Spreadsheet 03Analysis of Health Data Using Microsoft Excel Formulas and Functions 04Creation of Charts from Health Data Using a Spreadsheet 05Creation of Histograms from Health Data Using Microsoft Excel 06Report and Presentation of Health-Related Information Using Computer Packages 07Computer Applications for Data Backup, Information Searching and Learning 08Use of Computer Packages in Ordering, Invoicing, Dispensing, Selling and Inventory Management 09Components of a Health Management Information System 10Use of the HMIS/MTUHA Database to Capture and Manage Pharmaceutical Data 11Analysis of Data Using the HMIS/MTUHA Database 12Management of Pharmaceutical Information in Vertical Programmes 13Networking Programmes for Disseminating Pharmaceutical Information PRPractical examination guide TPSample theory paper AGAnswer guide ABAbbreviations QBComplete question bank RFFacilitator-guide references Scope and study method How to Use This Guide Source boundary: the learning content, definitions, procedures, examples, question forms and assessment details in this file are based on the uploaded PST05209 Health Information Management Facilitator Guide, the uploaded HIM Possible NACTE Questions handbook and the attached assessment-plan images. The full extracted content of every facilitator session and every page of the possible-question handbook is included below. Recommended study sequence Read the learner explanation for one session. Memorise the learning outcomes and core examination points. Answer the review questions without opening the complete source content. Open the complete facilitator-derived content to check details, procedures, worksheets and references. Practise the theory and practical sample papers under timed conditions. Use the complete question bank to identify repeated concepts and alternative wording. Important assessment note The attached assessment-plan image gives the end-of-semester theory distribution as 10 marks multiple choice, 10 marks multiple True/False, 10 marks matching, 40 marks short answers and 30 marks guided essays. The older possible-question handbook uses a different allocation. Both are preserved, but this guide organises the sample end-of-semester paper according to the assessment-plan image. Assessment blueprint End-of-Semester Examination Structure Blueprint used in this guide: the attached assessment-plan page specifies five written sections totalling 100 marks. The separate possible-question handbook shows an older/alternative 10–20–10–40–20 distribution. For preparation in this guide, the assessment-plan distribution below is treated as the end-of-semester blueprint, while every question in the possible-question handbook is retained in the complete source question bank. Section Question type Structure Marks A Multiple choice 10 questions; five options per question 10 B Multiple True/False 4 questions; five statements per question; 0.5 mark per correct statement 10 C Matching items 2 questions; five premises and eight responses in each 10 D Short answers 8 questions; maximum of 7 marks for any one question 40 E Guided essays 2 questions; 15 marks each 30 Total 100 Practical examination The attached assessment plan states that one practical examination carries 30% and lasts 2–3 hours. It covers seven Sub-Enabling Outcomes and eleven Related Tasks, and contains a minimum of two questions. SEO 5.1.1 — RT (b)SEO 5.1.2 — RTs (c), (d)SEO 5.1.3 — RTs (b), (c)SEO 5.1.4 — RT (g)SEO 5.1.5 — RTs (c), (d), (f)SEO 5.2.2 — RT (d)SEO 5.2.3 — RT (c) How to prepare for the written paper Learn definitions exactly enough to distinguish closely related terms. Practise lists, comparisons, procedures and interpretation of data. For a short answer, give the required number of points and explain each point briefly. For an essay, use an introduction, logically ordered explained points and a conclusion. Review the complete possible-question bank because the source handbook repeats concepts in different forms. View the attached assessment-plan extracts Assessment plan extract showing the written end-of-semester examination structure and practical examination coverage. Assessment plan extract showing practical examination duration, weight and SEO/RT coverage. Session 1 · Facilitator Guide printed pages 1–16 Organization of Health-Related Data Using Computer Packages Learning outcomes Explain electronic data storage and arrangement Demonstrate electronic filing and security Explain methods of summarising data Core examination points Data are recorded on storage media. Hybrid systems combine paper and electronic records. Health data must be protected from unauthorised access. Tables, diagrams, numbers and graphs summarise data. 1.1 Meaning and purpose of data storage Data storage means recording information in a storage medium so that it can be kept and retrieved. The guide gives handwriting, phonographic recording, magnetic tape and optical discs as examples of storage media. Electronic data storage keeps soft information such as documents, pictures, music and video in devices that can be read by a computer. 1.2 Electronic storage media The main storage devices discussed are the hard disk drive, USB flash drive and memory card. A hard disk is non-volatile storage, which means that its contents remain saved when power is switched off. A USB flash drive is removable, rewritable, compact and has no moving parts. A memory card is a permanent, non-volatile medium commonly used in small portable devices such as cameras and phones. 1.3 Electronic health records and electronic medical records An electronic health record is a digital version of a patient paper chart containing information such as medical history, diagnoses, medicines, treatment plans, immunisation dates, allergies, radiology images and laboratory results. It can be shared by authorised providers across more than one health-care organisation. An electronic medical record is also a digital version of a paper chart, but it mainly contains the medical and treatment history used within one clinical practice and is not easily shared outside that practice. 1.4 Filing and retrieval The guide compares paper, hybrid and fully electronic systems. Paper records require a checkout and tracking process. Hybrid systems

