Computer Concepts and Applications – Microsoft Word, Excel and PowerPoint
DIAGNOSTIC RADIOGRAPHY · NTA LEVEL 4 · SEMESTER TWO Computer Concepts and Applications – Microsoft Word, Excel and PowerPoint CRT04207 · Radiology Informatics START READING NOTES Study Computer Concepts and Applications – Microsoft Word, Excel and PowerPoint using the sections below. Use the topic navigation to continue through Radiology Informatics. Contents of This Topic Computer Concepts and Applications – Microsoft Word, Excel and PowerPoint • Formatting Font • Page Headers Hanging Indent Method 1 Copy, Cut, Paste Select Delete Introduction to Microsoft Office Powerpoint 2007 Building Slides Bulleted Lists Design Templates The Presentation Computer Concepts and Applications – Microsoft Word, Excel and PowerPoint 3 Introduction to Business Communication Tools Introduction Microsoft Office is a collection of different application programs that were originally designed to be used to perform many of the tasks that are completed every day in an office setting, but they can also be useful in your personal life as well. Microsoft Word is a word processing program that can be used to type documents, from simple letters to illustrated newsletters. Microsoft Excel is a spreadsheet program that can be used to track of lists, numbers and statistics, such as might be used in accounting. Microsoft Access is a database program that can be used to track of diverse but related information, such as customer orders, customer billing information, customer shipping information, and product inventories. Microsoft PowerPoint is presentation software that can be used for making fully animated computer presentations. Microsoft Publisher is publication design software that can be used for creating greeting cards, business cards, calendars and more. 3.1 Microsoft Word Introduction A word processor is a type of computer program that is used to create a variety of documents, from simple letters to fully illustrated newsletters and fliers. Word Processing applications display text on a computer screen and allow users to easily add, remove, and change the style, size, and placement of text in a document without having to retype the entire document as they would with a typewriter. Microsoft Word is one of the most popular word-processing software applications in use today. Starting MS-Word 2007 Opening Microsoft Word To open Word, do either one of the following: Click once on the Start button on the bottom left corner of the screen. Click on Programs. Move the cursor to the new menu on the right and then click on Microsoft Office 2007. Move the cursor to the next menu that opens and click Microsoft Office Word 2007. A blank document will appear on the screen. Main screen of a Microsoft Word 2007 Document The screenshot below is the opening screen for Microsoft Word 2007. Here we will review screenshots and documentation on how to navigate some of the basic menus and the steps necessary to format a basic paper correctly. Page Setup and Margin Formatting The screenshot below displays the menu path to change the margins in a paper. According to APA, all margins are set at 1 inch. From the menu tab at the top of Word, select Page Layout. In the Page Layout menu, the margins button will allow you to change the margins to the correct format. Select Normal to set all margins to one inch. • Formatting Font The screenshot below displays the menu path to change the font. Use a traditional font such as Times New Roman or Courier in 12-point size. Select the Home tab. From the Font menu, you may adjust the font, style, and size to the correct format. Formatting Spacing The standard spacing format for a paper is double-spacing. Double-space the entire document, including the reference page. The screenshot below displays the menu path to change the spacing format to double. Select the Home tab. From the Paragraph menu, you may adjust the line spacing from the Line Spacing dropdown menu. (Note: Word 2007 places extra space between paragraphs. You will need to adjust this by selecting the Page Layout menu. Then access Paragraph and Indents and Spacing. Under the Spacing heading, set the spacing option to 0 pt. before and 0 pt. after. Click OK.) • Page Headers Identify each page with the first two or three words of the title and with the page number placed on the upper right hand corner of the page. Use five spaces between the title and the page number. Do not use your name to identify each page. Be sure the font type and size are the same as that used in the document. To create a correct APA header with a page number in Word 2007, use the following guidelines: Click on the Insert tab. Click on the Header tab. Click on the Blank header tab from the drop-down menu. This will put the curser inside the header. Click on the Page Number tab. Place the curser on the drop-down menu over Top of Page to bring up another drop-down menu. Click on Plain Number 3 on the drop-down menu (the third choice). This will place a page number inside the header at the right margin. Type the portion of the title to go in the header and add five spaces. Your header is complete. Click on Close Header and Footer on the far right. Hanging Indent Select the text that requires a hanging indent OR create a hanging indent before typing the text. From the Home menu, click on the Paragraph command (see Picture One). This will bring up the Indents and Spacing tab (see Picture Two). Under Indentation in the Special box, click on Hanging and OK. Centering Text The screenshot below is an example of text that is centered and that is not centered. In order to center text highlight the text that requires centering and select the icon in the formatting toolbar as shown. Select the Home tab. Highlight the text to be centered. Click the button to center the text on the Paragraph toolbar. 3.2 Microsoft Excel 1.Introduction to Microsoft Excel 2007 Microsoft Excel is a very powerful tool for you to