Supportive Supervision Report
Session 20: Supportive Supervision Report
Total Session Time: 120 minutes
Prerequisites
Learning Tasks
By the end of this session students are expected to be able to:
Resources Needed:
SESSION OVERVIEW
Activity/
Step Time Content
Method
1 05 minutes Presentation Introduction, Learning Tasks
2 05 minutes Presentation Report
10 minutes Presentation
3 Contents of Supportive Supervision Report
Buzzing
30 minutes Presentation
4 Small Group Advantages of Supportive Supervision Report
Discussion
30 minutes Presentation Reasons of Writing Supportive Supervision
5
Report
10 minutes Presentation
6 Types of Supervision Report
Brainstorming
20 minutes Presentation Keeping Reports in Pharmaceutical
7
Units/Departments
8 05 minutes Presentation Key Points
9 05 minutes Presentation Evaluation
114
SESSION CONTENTS
STEP 1: Presentation of Session Title and Learning Tasks (5 minutes)
READ or ASK students to read the learning tasks and clarify
ASK students if they have any questions before continuing.
STEP 2: Definition of report (5 minutes)
were ascertained, their significance; the conclusions that have been drawn from them, and
the recommendations that are being made.
STEP 3: Contents of Supervision Report (10 minutes)
Activity: Buzzing (10 minutes)
Ask students to form group of 4 to buzz on the following:
ALLOW few students to respond
WRITE their responses on the flip chart/board
CLARIFY and SUMMARISE by using the content below
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STEP 4: Advantages of Supportive Supervision Report (30 minutes)
Activity: Small Group Discussion ( 20 minutes)
DIVIDE students into small manageable groups
ASK students to discuss on the following question
ALLOW students to discuss for 15 minutes
ALLOW few groups to present and the rest to add points not mentioned
CLARIFY and SUMMARIZE by using the contents below:
supervisee and reflecting areas of attention by relevant actors ie supervisee, supervisors
and management of respective level
STEP 5: Reasons of Writing Supervision Reports (30 minutes)
o Record work done, whether conclusively or not
o Assess a situation
o Test the validity of information
o Avoid repeating work already done
o Circulate new ideas thus sharing experience
o Provide means of cross – fertilization of ideas
o Indicate a course of action to be taken as a result of work done
o Keep others informed of work done and of progress made
o To supply the reader with the information he/she needs in a form he/she can
understand.
o To please our superiors
o To justify one's place, position or existence in the firm, establishment or college.
o To keep personal records
and enhances the reputation of the writer.
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STEP 6: Types of Supervision Report (10 minutes)
Activity: Brainstorming (5 minutes)
Ask students to brainstorm on the following question:
ALLOW few students to respond
WRITE their responses on the flip chart/ board
CLARIFY and SUMMARISE by using the content below
STEP 7: Keeping Reports in Pharmaceutical Units/Departments (20
minutes)
STEP 8: Key points (5 minutes)
o Title page
o Table of Contents
o Acknowledgement
o Acronyms
o Executive summary
o Introduction
o Objectives
o Main report: Findings and analysis/observation based on what was supervised
o Conclusions and recommendations
o Appendices/Attachments if any
disc, Hard copy in files
117
STEP 9: Evaluation (5 minutes)
118
Reference
Koontz, H. (1984). Management. New York: McGraw-Hill.
Luthans, F. (1981). Organizational Behavior. Auckland: Mcgraw-Hill International Book
Company.
Graham, H. T. and Bennett, R. (1998). Human resources management. London: Pitman.
Heller, R. and Hindle, T. (1998). Essential managers manual. London: Dorling Kindersley.
Mashimi J B. (2006). Uongozi na Utawala Bora na maendeleo ya Afrika.Business Image
Graphic & Promotions.
Saleemi N.A. and Bogonko J. B. (1997). Management (Principles and Practice) Simplified.
N. A. Saleemi Publishers
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