Management Theories – PST06101 Leadership and Management
NTA Level 6 • Semester 1 • PST06101 Management Theories Leadership and Management • Source Session/Topic 5 Full source-text version: all educational wording from the extracted learning source is retained; only presenter/tutor metadata and web-layout noise are removed, while formatting is improved for readability. Session 5: Management Theories Total Session Time: 120 minutes Learning Tasks By the end of this session students are expected to be able to: • Define the term theory • List management theories • Explain management theories Resources Needed: • Flip charts, marker pens, and masking tape • Black/white board and chalk/whiteboard markers • LCD projector and computer • Note books and Pens SESSION OVERVIEW Activity/ Step Time Content Method 1 05 minutes Presentation Introduction, Learning Tasks 10 minutes Presentation 2 Definition of Theory Buzzing 15 minutes Presentation 3 Small Group Management Theories Discussion 4 40 minutes Presentation Explanation of Management Theories 30 minutes Presentation 5 The Role of Theories to Managers Brainstorming 6 10 minutes Presentation Key Points 7 05 minutes Presentation Evaluation PST 06101 Leadership and Management NTA L 6 Semester 2 Facilitator Guide 27 SESSION CONTENTS STEP 1: Presentation of Session Title and Learning Tasks (05 minutes) READ or ASK students to read the learning tasks and clarify ASK students if they have any questions before continuing. STEP 2: Definition of Terms (10 minutes) Activity: Buzzing (5 minutes) Ask student to pair and buzz in 3 minutes on the following: • What are Theory and Management theories? ALLOW few students to respond WRITE their responses on the flip chart/board CLARIFY and SUMMARISE by using the content below • A theory is a set of ideas expresses certain facts. • Management theories are set ideas referring to management issues occurring to organizations. • The theory of management takes a variety of forms, following are few o Classical management Deals with the traditional five responsibilities of a manager: planning, organizing, directing, coordinating, and controlling. This is coupled with the science of management, which deals with studying the impact of people and systems on productivity, or output o Behavioral management Deals with organizational and individual responses to situations. Instead of considering workers as machines and attempting to improve productivity through improving processes, behavioral management looks at environmental, interpersonal, and group interactions and their impacts on productivity. Systems management involves taking a holistic approach to all aspects involved in the process of producing a product or a service. This theory not only looks at processes and human or environmental influences but also focuses on interactions and how they affect the organization o Systems theory of management PST 06101 Leadership and Management NTA L 6 Semester 2 Facilitator Guide 28 Systems theory provides a model in which a manager can understand the interactions among various components of an organization STEP 3: Management Theories (40 minutes) Activity: Small Group Discussion ( 20 minutes) DIVIDE students into small manageable groups ASK students to discuss on the following question • What are the management theories? ALLOW students to discuss for 15 minutes ALLOW few groups to present and the rest to add points not mentioned CLARIFY and SUMMARIZE by using the contents below The following are few selected theories of management Classical theory of management • Henri Fayol believed that management was a process consisting of five different functions. He saw a manager‘s job to include the processes of planning, organizing, directing, coordinating, and controlling. These five functions are part of classical management theory and are at present important components in the daily functions of a manager. o Planning The planning process is designed to help the organization minimize uncertainty in the future. Planning helps determine future success as well as anticipate potential pitfalls o Organizing Organizing is the second function of a manager. It encompasses assigning responsibilities to employees and determining how and when things are to be accomplished. One of the primary organizing functions is to determine the organizational chart. o Directing One of the most important functions of a manager is directing — leading, delegating, and motivating employees to accomplish their jobs. This function relies primarily on the interpersonal skills of a manager because directing involves dealing with people o Controlling The controlling function of a manager is regulatory in nature, by which the manager assures that the functions of the department are progressing in accordance with predefined plans. Behavioral theory of management • Also known as human relations theory, behavioral theory developed as a consequence of the application of the scientific theory. PST 06101 Leadership and Management NTA L 6 Semester 2 Facilitator Guide 29 • In the late 1920s, Elton Mayo conducted individual productivity experiments at the Hawthorne Works plant of the Western Electric Company (Reshef, Elton Mayo & the Human Relations Movement). By varying environmental conditions such as lighting, rest breaks, and lengths of workdays, Mayo attempted to determine which conditions were conducive to the most efficient productivity. Systems theory of management • Systems theory provides a model in which a manager can understand the interactions among various components of an organization. • In contrast to scientific management which analyzes processes by breaking them into smaller parts, systems theory contends that the product of a system is due to the interactions of its parts — if the parts are separated, the system no longer produces the desired output. • Systems theory takes a holistic approach instead of an analytical approach to better understand the factors affecting the desired output. STEP 5: Role of Theories to Managers (30 minutes) • The theories guide managers to organize way of thinking to address organizational challenges example when practicing OPRAS in assigning work and evaluating performance we are applying the theory of peace work to raise institutional productivity through each organizational staff. • Documentation and record keeping when are maintained in offices is the application of Max Weber‘s principle of keeping all office correspondence for future reference. • Trait theory as well guides managers on how to make use staff talents as people differs in