HMIS (MTUHA) tally sheets are forms used in summarizing data from specific health services area in a given period of time

Types of HMIS (MTUHA) Tally Sheets

There four common tally sheets used in health services are

Form F201 – Child tally sheet

Form F202 – Immunization and vitamin A tally sheet

Form F203 – General tally sheet

Form F204 – Neonatal tetanus tally sheet

HMIS (MTUHA) TALLY SHEETS

The main function of the tally sheet is to summarize data in health facilities

Form F201 – Children Attendance

A tally sheet used for child attendance and weight determination during measles immunization.

When used in a facility with a catchment population of 10,000 people, then one tally form can last for one quarter of the year or three months.

It is stored by the in-charge of the facility and after the quarterly totals have been done, it is recorded in the child register.

Ensure that each row of the tally sheet is filled in completely across the box before continuing to the next row.

There should be no spaces in between tallies. This will make it much easier to count the tallies at the end of the quarter.

A special mark before the first tally of a month can be used to differentiate between months if this is desired.

The top of this tally form is for child attendance.

Each attendance of a child at the reproductive child health (RCH) clinic should be tallied.

The total numbers will be used in estimating workloads in the health facility.

During measles immunization, record the weight category of children at the bottom of the form. It gives a good indication over time of the nutritional level of the children aged 10-12 months.

Form F202 – Immunization and Vitamin A

The numbers of immunizations and vitamin A supplementation are collected.

Each row should be filled in completely across the box before going on to the next row.

There should be no spaces in between tallies. This will make it much easier to count the tallies at the end of the quarter.

A special mark before the first tally of a month can be used to differentiate between months if this is desired.

For health facilities with a catchment population of 10,000 people, one tally form can last for one quarter.

A new tally sheet should be started quarterly.

The used tally forms are stored safely with other MTUHA data forms once the quarterly totals have been counted.

Immunization

For the child immunizations there are two columns

Children less than one year of age (<1 year) to the left

Children over one year to the right (1+ year)

All doses are recorded separately. The dates of the Bacillus Calmette-Guérin (BCG), DPT-HepB-Hib, Polio 3 and measles immunizations should also be entered in the child register.

Maternal tetanus immunizations are recorded separately for antenatal (pregnant) clients and non- pregnant women. Each dose is tallied separately.

Vitamin A Supplement

A tally should be made for each child receiving the vitamin A supplement.

The child vitamin A supplement given at measles immunization is also recorded in the child register.

Form F203 – General Tally Sheet

A general tally form F203 is used for the tallying of the diagnoses in OPD, which is collected using the OPD register.

The other registers (for example – antenatal, delivery, family planning, and diarrhea treatment corner [DTC]) are not tallied using the general tally form F203.

The form is a series of empty boxes. There is space above each box to write the diagnosis and age group which are tallied in the box.

Six common notifiable diseases are included in one box.

One entire box is reserved for the counting acute respiratory infection cases if it is very common.

Tally each diagnosis and record its total in the department data book.

During reporting use the diagnoses categories as it is shown in the diagnosis classification categories in the HMIS (MTUHA) guidelines.

Every diagnosis is represented by one slash (/).

Five slashes go in one square. The squares are filled in completely in one column before going to the next.

Form F204 – Neonatal Tetanus

Tetanus toxoids (TT) vaccination can be given through either pregnant mothers or non pregnant mothers.

Every dose given to the client (TT1-TT5) must be clearly indicated in a separate column.

Neonates’ immunization status will be assessed through their mothers’ maternity card.