Demonstration on Creating PowerPoint Slide Show
Session 14: Demonstration on Creating PowerPoint Slide Show
Total Session Time: 60 minutes + 120 minutes Practical
Prerequisites
None
Learning Tasks
By the end of this session, students are expected to be able to:
Animate Slides
Create a Slide Master
Use Spell Check
Print a slide Presentation
Add Transition
Resources Needed
Flip charts, marker pens, and masking tape
Black/white board and chalk/whiteboard markers
Computer and LCD
SESSION OVERVIEW
Step
Time
Activity/
Method
Content
1
5 minutes
Presentation
Presentation of Session Title and Learning Tasks
2
30 minutes
Presentation,
Brainstorm, Exercise
Animating Slides
3
35 minutes
Presentation, Exercise
Creating a Slide Master
4
30 minutes
Presentation, Exercise
Spell Check and Printing
5
30 minutes
Presentation, Exercise
Printing a Slide Presentation
6
35 minutes
Presentation, Exercise
Adding Transition
7
15 minutes
Presentation
Key Points
8
10 minutes
Presentation
Evaluation
SESSION CONTENT
Step 1: Presentation of Session Title and Learning Tasks (5 minutes)
READ or ASK student to read the learning objectives and clarify.
ASK students if they have any questions before continuing
Step 2: Animating Slides (30 minutes)
Activity 1: Brainstorm (5 minutes)
ASK student: What is animation in slides?
ALLOW for some responses.
SUMMARIZE and go to information below for Animating slides
Animating slides involves adding movement and sometimes sound to text or to the slides in a presentation. Animation can help create a livelier and more interesting slide show. PowerPoint provides some preset animation or allows you to customize the animation to fit your needs.
To Animate Slides using Animation Schemes
Open the PowerPoint presentation that you want to work on
Select the slide that you want to animate
In the Task Pane, click the down-pointing arrow and select Slide Design – Animation Schemes
Figure 1: Application of Animation Schemes
Source: Goodwill Community Foundation 2002
Choosing Animation for Your Slides
PowerPoint offers several options for animating your slides
Once you click on Slide Design Animation Schemes, the Slide Design pane appears with a list of options
Click on an Animation Scheme that you think might work well in your presentation. (To preview your choice, make sure that the Auto Preview option is checked).
Preview different schemes to see which one best fit your slides
You can apply different animation to each individual slide or click on APPLY TO ALL SLIDES
Once you have applied your animation you can click on Play or Slide Show to view it
Remove animation by selecting No Animation in the white box
Adding Custom Animation
You can also decide how text and other slide elements 'perform' by using custom animation. You can add effect, set speed and direction, and animate text on your own.
For example, you can decide how words or graphics enter or exit a slide. You may want to begin by adding effect to the titles in your presentation.
To Add Effect to Text
Open the presentation you want to add an effect to
Click on the down-pointing arrow in the Task Pane Custom Animation
Figure 2: Task Pane (Custom Animation)
Source: Goodwill Community Foundation 2002
Click the text that you want to add an effect to
The Add Effect button will be activated. (Note the button is inactive until you select a part of the slide to work on)
Figure 3: Additon of Effect in the slide
Source: Goodwill Community Foundation 2002
Click on Add Effect Entrance.
A list of options appears for the entrance including Blinds, Box, Check board, and Fly In.
Decide how your text will appear on the screen and choose an option.
You can easily remove the effect by clicking Remove. Or, you can modify it by setting direction and speed underneath Modify. (PowerPoint lets you know the specific effect by listing it next to Modify. For example, Modify: Blinds).
Emphasis and Exit
If you want to add an effect to make text or graphics grow, shrink, or change in another way, click on Add Effect Emphasis. Choose an effect. If you want to add an effect to have text or graphics exit the slide, click on Add Effect Exit. Choose the effect.
Setting Direction and Speed
Once you choose an effect, decide the direction for that effect. For example, you may want text to Fly In from the bottom. (Make sure your animation doesn't cross important graphics or text in your presentation)
To Set Direction
Underneath Modify in the Custom Animation pane, click on the down pointing arrow beneath Direction. (Note that direction options vary depending on the type of effect)
Figure 4: Modify Blinds Options (Direction)
Source: Goodwill Community Foundation 2002
Choose the side of the slide from which you want the title to enter
Underneath Modify next to Start, select With Previous (Animation starts automatically) or On Click (Animation starts when you click the mouse)
Decide the speed at which you want effects to happen in your slides. You can choose very slow, slow, medium, fast or very fast to fit the rhythm of your presentation.
To Set Speed
Click on the down-pointing arrow underneath Speed and choose an option
Figure 5: Modify Blinds (Speed)
Source: Goodwill Community Foundation 2002
Animating a Bulleted List
A bulleted list may be another area that you might want to animate.
To Add Animation to a Bulleted List
Open the slide with the bulleted list you want to animate
Click on the text box that contains the text you want to animate
Click on the down-pointing arrow in the Task PaneCustom Animation
The Add Effect button is now active
Controlling Your Text
With the Add Effect button active, you can control the text in your bulleted list:
To Set Animation in a Bulleted List
Select the line of text you want to animate.
Once a line is selected, the Add Effect button becomes active.
Select whether you would like to add Entrance, Emphasis, Exit, and/or Motion Paths.
Using the downward pointing arrow to the right of each category:
Decide if you want this animation to occur On the Click, With Previous, or After Previous.
Select the Direction the animation will occur (direction options will differ depending on the animation.
Choose a Speed for the animation.
To make changes to an animation, simply locate the number of the animation you wish to change and use the downward pointing arrow to the right of that numbered animation.
To set the direction/timing, you can select Effect Options from the menu.
Figure 6:Effect Option
Source: Goodwill Community Foundation 2002
Click on the Text Animation tab.
Figure 7: Blinds a Dialog Box Appears.
Source: Goodwill Community Foundation 2002
The default option is by 1st level paragraphs. This is the level for the main bullet points. Bullets points will enter one at a time on the slide
If you want the bullet points to enter as a group, choose as one object.
If you have multiple levels of bullets in a slide and you want to animate all levels, choose by 2nd level paragraphs if you have 2nd level bullets, and choose by 3rd level paragraphs if you have three levels of bullets etc.
Activities 2: My Hobbies – Fly In (15 minutes)
In this series of activities you will complete one of the PowerPoint presentations you have been working on. Decide whether you would like to continue working on your My Hobbies presentation or the Where I Learn presentation.
Open the presentation you would like to continue working on.
Add an Entrance effect to the title on the first slide in your presentation. Have the text Fly In.
Set the speed and direction– Have the text come in from the left — very fast.
Save your changes.
Select the second slide.
Apply the same Entrance effect to the title of this slide as you did for the first slide. (Fly In from left – very fast).
Animate the bulleted list by having all of the bullets Fly In as one object from the left at medium speed.
Save your changes and close the presentation
Step 3: Creating a Slide Master (35 minutes)
The Slide Master
If you work for a company, you may be asked to prepare long presentations. Or, you may want to prepare slides about a special event or occasion. A Slide Master allows you to create a presentation with different types of slides but enable them to all have the same "look".
The elements that you add to the Slide Master – such as a company logo, background, and font color – will be applied to all of your slides.
Creating a Slide Master
If you have a Slide Master, you don't have to format every single slide in a presentation with the same basic design and text.
To Create a Slide Master
Start a new presentation or open an existing one.
Click on View Master Slide Master.
A slide with placeholders appears.
Figure 8: Slide Master Dialog Box
Source: Goodwill Community Foundation 2002
Click on Format Background.
Figure 9: Background Dialog Box Appears.
Source: Goodwill Community Foundation 2002
Choose a background color. For more colors, click on More Colors.
Select the text in the Master title style placeholder.
Click on the down-pointing arrow next to the font in the Formatting toolbar.
OR
Choose Format Font and choose a font, font color and font style. Close Master View to save changes.
Choosing Fonts for Levels of the Slide Master
As you continue working on your Slide Master, notice that the Master text styles placeholder contains a model of up to five bullets in which the text gets smaller for each level.
In the Slide Master, the font sizes are pre-selected. The sizes are based on what a normal person is able to read from a reasonable distance. You can change the font size, but this is fine-tuning that you might want to do later.
Generally, you should keep the text the same color for the title and all text levels.
To Edit the Text Styles for Each Level
Start a new presentation or open an existing one.
Click on View Master Slide Master.
Select the text and then choose a font and font color in the Formatting Toolbar.
Figure 10: Formatting Toolbar.
Source: Goodwill Community Foundation 2002
Viewing the Slide Master Elements
After creating or making changes to your Slide Master, you can view all of the basic design elements in your presentation.
To See the Slide Master Elements Applied
Click on View Normal.
OR
Click the Normal View button.
A slide or slide appears with the design elements of the Slide Master.
Figure 11: Desidned Slides
Source: Goodwill Community Foundation 2002
The Title Master
When you create your Slide Master, you can also create a Title Master. This is the second slide that appears in the left pane when you are working on the Slide Master of a presentation using a Design Template.
This is a special slide for the title slide of your presentation. Remember, the Slide Master is a basic blueprint for all the slides of your presentation while the Title Master only addresses the elements of your title slide
To Edit the Title Master
Select the text in the Master title style placeholder.
Choose Format Background and choose a background color.
Click on the down-pointing arrow next to the font in the Formatting Toolbar.
OR
Choose Format Font and choose a font, font color and font style.
Activities 3: My Hobbies – Slide Master (15 minutes)
Open the My Hobbies presentation or the Where I Learn presentation that you worked on in the previous challenge.
Design a Slide Master for this presentation.
Choose such elements as font and background color.
Type your name in the footer area.
Choose Normal View.
Insert a New Slide and notice that all the elements of the Slide Master are present in this new slide.
Save and close the presentation.
Step 4: Spell Check (30 minutes)
Using Spell Check
The Spell Check tool allows you to check your entire presentation for spelling errors. PowerPoint has a dictionary that you can customize with words typically not included in a standard dictionary.
To Use the Spell Check Tool
Click on Tools Spelling.
Figure 12: Spelling Check Tool
Source: Goodwill Community Foundation 2002
Click the Spelling button on the Standard Toolbar.
Scanning for Errors
Once you launch the Spell Check tool, a couple of scenarios can occur:
PowerPoint quickly scans your presentation, searching for words that aren't in its dictionary. If there are no recognizable errors, a dialog box will appear stating that the spelling check is complete.
Figure 13:Spelling Check Notification
Source: Goodwill Community Foundation 2002
If there are possible spelling errors, the Spelling dialog box opens and offers you a number of options. Any unrecognized word appears in the Not in Dictionary box.
You can choose from one of the options in the Spelling dialog box:
Ignore – the word is correct and does not need to be added to the custom dictionary.
Ignore All – ignore all occurrences of the word.
Change – correct the word.
Change All – change all occurrences of the spelling of a word.
Add – add a word to the custom dictionary.
Suggest – PowerPoint suggests possible correct spellings of a word. Scroll through the list to find the correct spelling. Select the appropriate one and click the Change button.
AutoCorrect – automatically corrects many common spelling, typing, and grammatical errors.
Once the entire presentation has been checked for spelling errors, and you have made your corrections or changes, click Close.
The Spell Check tool does not catch all errors. Be sure to read through your text carefully to find any typographical errors.
Step 5: Printing a Slide Presentation (30 minutes)
Previewing and Printing
Once you've corrected any errors in your document, it's time to print. PowerPoint 2003 allows you to preview your presentation before you print. You can preview and print slides, handouts, notes pages and outlines.
To Preview and Print a Presentation
Click on File Print Preview.
Figure 16: Print Preview Option
Source: Goodwill Community Foundation 2002
OR
Click the Print Preview button on the Standard Toolbar.
On the Print Preview Toolbar, click the down-pointing arrow next to the Print What box.
Figure 17:Different Layout That You Want To Preview
Source: Goodwill Community Foundation 2002
Select the layout that you want to preview and/or print.
Click the Close button to return to the presentation or choose Print to print the layout.
Printing a Slide Presentation
If you don't want to preview your presentation in the various formats, you can simply print it.
To Print a Presentation
Click on File Print.
Figure 18: Print Dialog Box Option
Source: from Ms PowerPoint print screen
The Print dialog box opens.
Click the down-pointing arrow next to the Print What box.
Choose Slides, Notes, Handouts, or Outline.
Select the print range and number of copies.
Figure 19: Print Dialog Box Component
Source: Goodwill Community Foundation 2002
Click OK.
Activities 4: My Hobbies-Spell Check (10 minutes)
ASK student to refer previous activities to complete the task below
Open the My Hobbies presentation or the Where I Learn presentation that you worked on in the previous activity.
Use Spell Check to check your spelling.
Make any necessary corrections.
Preview Handouts (6 slides per page).
Print a Handout and keep this copy for your records.
Save and close the document.
Step 6: Adding Transition (35 minutes)
Adding Transition
Once you've completed all of your slides, create a cohesive presentation by adding transition. You can move from slide to slide with interesting transitions that affect the timing, entrance and exit of your slides. A transition is an effect that is applied to some or all of the slides in a presentation.
To Make Transitions from Slide to Slide
Click on Slide Show Slide Transition.
Figure 20: Slide Transition
Source: Goodwill Community Foundation 2002
OR
In the Task Pane, click on the down-pointing arrow and select Slide Transition.
Figure 21: Slide Transition Option
Source: Goodwill Community Foundation 2002
In the Slide Transition pane, choose the effect; you want from the drop-down menu. Ex. Blinds Horizontal, Blinds Vertical, Box In and Box Out.
Automatically preview each transition by clicking on it. (Auto Preview has to be selected).
Click Apply to All when you have chosen an effect.
Choose to advance from slide to slide on mouse click or automatically after the number of seconds that you select.
To see how your transition works, preview the slide show. Learn more about this later in this lesson.
Some transitions work well with effects that have been added to text and graphics. Others do not. Preview a variety of transitions before finalizing your slide presentation.
Previewing a Slide Show
If you want to get an idea of what your completed show will look like to an audience, preview it. PowerPoint allows you to view your show in slide show format.
To Preview a Slide Show
Click on View Slide Show. (F5)
Figure 22: Slide Show
Source: Goodwill Community Foundation 2002
OR
Click on Slide Show View Show.
OR
Click on the Slide Show button to start the presentation.
To move to the next slide, click the mouse. (Space bar or Enter).
When the screen goes dark, click the screen to return to the PowerPoint screen.
You can exit the slide show by pressing ESC on the keyboard at any time.
If you have set the slides to advance automatically, you don't need to click through the slides. Just sit back and enjoy the show. At the end of the show, click the left mouse button to return to the PowerPoint Screen.
Setting Up a Slide Show
Once you have added created a presentation and previewed it, set up a show. Take the necessary steps to make sure your slides are ready for a real audience.
To Set Up a Slide Show
Click on Slide Show Set Up Show.
Figure 23: Set Up Show
Source: Goodwill Community Foundation 2002
Figure 24: The Set up Show dialog box appears.
Source: Goodwill Community Foundation 2002
Choose your show type. Typically, it's presented by a speaker.
Choose which slides you will show. For example, all or slides 3 – 12.
Choose show options. You can leave these blank unless you're planning to run a show continuously on a kiosk or want to show it without animation etc.
Next, decide how you plan to advance your slides.
Click OK.
Activities 5: My Hobbies – Add Transition (10 minutes)
ASK student How to add transition
Open the My Hobbies presentation or the Where I Learn presentation that you worked on in the previous activity.
Add transition.
Preview it in Slide Show view.
Set up your show.
Step 7: Key Points (15 minutes)
Animating slides involves adding movement and sometimes sound to text or to the slides in a presentation. Animation can help create a livelier and more interesting slide show.
A Slide Master allows you to create a presentation with different types of slides but enable them to all have the same "look".
The elements that you add to the Slide Master – such as a company logo, background, and font color – will be applied to all of your slides.
The Spell Check tool allows you to check your entire presentation for spelling errors. PowerPoint has a dictionary that you can customize with words typically not included in a standard dictionary.
Once you've completed all of your slides, create a cohesive presentation by adding transition. You can move from slide to slide with interesting transitions that affect the timing, entrance and exit of your slides. A transition is an effect that is applied to some or all of the slides in a presentation.
Step 8: Evaluation (10 minutes)
What steps are involved in animating slides?
How can you create a Slide Master?
What are steps involved in spell checking and printing?
How do you add transition to slides for presentation?
References
Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006), 4th Edition, Introduction to Computers for Healthcare Professionals, Jones & Bartlett’s Publishers International, Barb House, Barb Mews, London W6 7PA UK
Bott, E. & Siechert, C. (2001). Microsoft Windows XP Inside Out. Microsoft Press
Ventage Press.
CPU. Retrieved from www.webopedia.com/TERM/C/CPU.html
Herniter, M.E. (2000). Personal computer fundamentals for students, hardware windows 2000 Application (2nd ed). Prentice Hall.
Morris, M. & Charles, M. (2003). Logol Computer Designer Fundamentals. Prentice Hall.
University: Boston Burr Ridge.
Sagman, S. (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide. Peachpit Press The Basics of the Word Window. Retrieved from www.gcflearnfree.org/computer/
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