Demonstration on Enhancing PowerPoint Presentation
Session 13: Demonstration on Enhancing PowerPoint Presentation
Total Session Time: 60 minutes + 120 minutes Practical
Prerequisites
None
Learning Tasks
By the end of this session, students are expected to be able to:
Format Text
Format Bulleted and Numbered Lists
Add Clip Art and Pictures
Add Charts, Diagrams and Tables
Add AutoShapes, WordArt and Hyperlinks
Resources Needed
Flip charts, marker pens, and masking tape.
Black/white board and chalk/whiteboard markers.
Computer.
LCD.
SESSION OVERVIEW
Step
Time
Activity/
Method
Content
1
05 minutes
Presentation
Presentation of Session Title and Learning Tasks
2
45 minutes
Presentation, Exercise
Formatting Text
3
40 minutes
Presentation, Exercise
Formatting Bulleted and Numbered Lists
4
30 minutes
Presentation, Exercise
Adding Clip Art and Pictures
5
25 minutes
Presentation, Exercise
Adding Charts, Diagrams and Tables
6
25 minutes
Presentation, Exercise
Adding AutoShapes, WordArt and Hyperlinks
7
05 minutes
Presentation
Key Points
8
05 minutes
Presentation
Evaluation
SESSION CONTENT
Step 1: Presentation of Session Title and Learning Tasks (5 minutes)
READ or ASK student to read the learning tasks and clarify.
ASK students if they have any questions before continuing
Step 2: Formatting Text (45 minutes)
Procedures for formatting text:
Adding Text to an Original Slide
Many of PowerPoint's slides have text boxes already included and ready for you to add information. To add text to a slide, you can just click inside the text box on the slide However, if you create an original slide you'll need to add a text box or two
To Add Text to an Original Slide
Insert a blank New Slide.
Click on the Text Box button in the Drawing Toolbar.
Click and drag your mouse pointer to create a text box on the slide
Click on Insert Text Box.
Click and drag your mouse pointer to create a text box
The Formatting Toolbar
PowerPoint's default font or text type is Arial. However, you may want to change the font type, font size and more. Use the Formatting Toolbar to set the color, size, and overall look of your text. It doesn't matter whether the text is an original slide or is in a preset layout.
Here are some of the formatting options
Font type
Font size
Bold, Italics, and Underline
Center, Align Left, and Align Right
Bullets and Numbering
Font color
Increase Font Size
Decrease Indent
Figure 1: Formatting Toolbar
Source: Goodwill Community Foundation 2002
For more formatting buttons, click on the down-pointing arrow at the end of the toolbar. Choose Add or Remove Buttons – Formatting. Choose any additional options you want on the Formatting Toolbar. You can also choose Show Buttons on Two Rows.
Formatting Text
The Formatting Toolbar allows you to make many changes to your text to give it the look you want for your presentation.
To Format Text
In the Formatting Toolbar, click on the down-pointing arrow OR button for the item you want to format
For example, to set the font size for text you haven't typed yet, click on the down-pointing arrow next to the number and choose the font size. To change the font color, click on the down-pointing arrow next to the "underlined" A
Figure 2 Formatting Text Bar
Source: Goodwill Community Foundation 2002
To make formatting changes to existing text, highlight the text and click on the down-pointing arrow OR button for the formatting change
Take some time to experiment with the different formatting options to decide what's best for your presentation.
The Format Menu
You can also use the Format menu to make formatting changes to the text in your presentation.
To Use the Format Menu
Click on Format Font.
Figure 3: Font Option from Formatting
Source: Goodwill Community Foundation 2002
Figure 4: A Dialog Box Opens.
Source: Goodwill Community Foundation 2002
Choose the font, font style, and/or size.
Click OK
Cut, Copy, and Paste
Once you've determined how your text will appear in your slides, you may need to cut copy or paste some information.
To Copy and Paste
Select the text you want to copy.
Click the copy button on the Standard Toolbar. (Ctrl + C)
Move your mouse pointer to the location on the slide where you want the text to appear
Click the paste button on the Standard Toolbar. (Ctrl +V)
To Cut and Paste
Select the text you want to cut
Click the cut button on the Standard Toolbar. (Ctrl + X )
Move your mouse pointer to the location on the slide where you want the text to appear
Click the paste button on the Standard Toolbar. (Ctrl +V)
The keyboard shortcuts – Ctrl + C, Ctrl + X, and Ctrl + V – can help make cutting, copying and pasting faster. If you don't already know them, learn these shortcuts.
Activity: classroom assignment (15 minutes)
ASK student to do below task and make sure everyone participate full.
Create a Presentation
ALLOW them to do either computer lab or outside the college.
In this series of activities you will create a presentation about how you spend your free time (i.e., what your hobbies are). PowerPoint is a great program and it allows you to be creative with the way you display information, so have fun!
Open PowerPoint.
Choose a slide with a title and a subtitle placeholder.
Type the title How I Spend My Free Time.
Format the title using a 44 point Arial font. Make the title bold and in some color other than the default black.
Type a subtitle with your name or GCF username and today's date.
Format the subtitle using a 28 point, Arial font.
Insert a Title and Text placeholder slide.
Type the title My Hobbies Are… on that slide.
Type at least three things you like to do in your free time in the bulleted list text placeholder.
Insert a Blank Slide.
Add a text box and type some information about the first item in your bulleted list that is on the previous slide, My Hobbies Are…
Format slide 2 and 3 with whatever font and font size you wish.
Apply a design template to your presentation, if you wish.
Save your presentation as My Hobbies and close PowerPoint.
Step 3: How to Format Bulleted and Numbered Lists (40 Minutes)
Procedures for formatting Bulleted and Numbered Lists
Bulleted Lists
PowerPoint provides several bulleted lists slides for you to choose from for your presentation. You can use these slides or create bulleted list slides of your own.
Figure 5: Bullet List Show Below
Source: Goodwill Community Foundation 2002
Bullets can be dots, check marks, arrows, squares and more.
Picture bullets – colorful bullets in various shapes – are also available.
Figure 6: Picture Bullet dialog
Source: Goodwill Community Foundation 2002
Formatting a Bulleted List
You can format the look of bullets from the Format menu.
To Format a Bulleted List
Place your cursor in the section of the slide you want your bullet or bulleted list. Click on Format Bullets and Numbering.
Figure 7: Bullets and Number Dialog Box
Source: Goodwill Community Foundation 2002
Figure 8: A Dialog Box Opens. Make Sure the Bulleted Tab is Selected.
Source: Goodwill Community Foundation 2002
Choose the bullet style that you want from the examples that appear on the screen or click Picture and choose a style from the bullets that appear. (You can also choose size and color)
Click OK
Customizing a Bulleted List
If you don't like the traditional bullets or the picture bullets that PowerPoint offers, you can customize your own.
To Customize a Bulleted List
Place your cursor in the section of the slide you want your bullet or bulleted list. Click on Format Bullets and Numbering
A dialog box appears. Make sure the Bulleted tab is selected.
Figure 9:Selected Bullet From Bullet and Number
Source: Goodwill Community Foundation 2002
Click on Customize near the bottom right corner of the dialog box
A dialog box appears
Figure 10: Symbols Dialog Box
Source: Goodwill Community Foundation 2002
Choose a symbol from the list that appears. Note that you can change the font by clicking on font in the upper left corner of the dialog box.
Click OK.
Formatting a Numbered List
PowerPoint also gives you different options for formatting a numbered list.
To Format a Numbered List
Place your cursor in the section of the slide you want your bullet or bulleted list. Click on Format Bullets and Numbering.
A dialog box opens. Make sure the Numbered tab is selected
Figure 11: Number Tab Dialog Box
Source: Goodwill Community Foundation 2002
Choose the number style that you want. (You can also choose size, color, and the number you wish to start from
Click OK
Activity: classroom assignment (10 minutes)
ASK student to use previous work (activity 2) and do the following activity
My Hobbies-Bullet styles
Open the presentation, My Hobbies, which you created earlier.
Insert a new slide with title and text placeholders. This is the fourth slide in your presentation.
Type a title for the slide. You may want this slide to be about the second hobby on your list from slide 2, My Hobbies are….
Format a different bullet style for the slide.
Type a list of things related to the topic of the slide.
Step 4: Adding Clip Art and Pictures (30 minutes)
Procedures of Adding Clip Art and Pictures
Inserting Clip Art into a Slide
Clip art is a collection of graphical images. You can easily enhance your presentation with clip art in a few easy steps.
To Insert Clip Art into a Slide
In the Outline view in the left pane, select the slide in which you want the clip art to appear
Click the Clip Art button on the Drawing Toolbar.
OR
Select the slide you want to work on
Click on the down-pointing arrow in the Task Pane Clip Art
If you are working with a slide that has an icon for clip art, click on the icon. You'll learn more about this later in this lesson
Searching for Clip Art
Once you activate the Clip Art option, a search menu appears on the screen.
To Search for Clip Art
With the Search dialog box open, type the name of the image that you are looking for. For example, people, buildings, winter.
Click on Go.
Figure 13: Clip Art
Source: Goodwill Community Foundation 2002
Click on the clip art that you want to insert.
Click OK.
The clip art appears in your slide.
You can move or resize clip art and other content once it has been inserted into a slide. You'll learn more about this later in this lesson.
Inserting Pictures from File
Adding pictures to your presentation may also help engage the audience's attention. You can insert pictures that you have on file on your computer.
To Insert a Picture from File
Click on Insert Picture From File.
Figure 15: Inserting Pictures Options
Source: Goodwill Community Foundation 2002
Navigate to the folder where you've saved your picture.
Click on the picture you want to insert into the slide.
OR
Click the Insert Picture button on the Drawing Toolbar.
Navigate to the picture that you want to use.
Select the picture and click Insert.
Inserting Pictures or Clip Art Using a Slide Design Layout
Some slide layouts already have icons for clip art and pictures. PowerPoint allows you to insert pictures though these slide design layouts.
To Insert Pictures Using a Slide Design Layout
Browse the slide design layouts to find one with an icon for a picture
Click on the picture icon
Navigate to the picture you want to insert
Select the picture and click Insert
Resizing Pictures and Clip Art
Once you insert clip art or a picture, you may need to resize it to better fit your slide.
To Resize Pictures or Clip Art
Click the cursor the edge of the graphic and a resizing handle appears. A resizing handle is a black, double-headed arrow that changes to a "plus sign", + ,once you start resizing the image
Drag the graphic to the size that you want
Step 5: Adding Charts, Diagrams and Tables (30 minutes)
Procedures of Adding Charts, Diagrams and Tables
Inserting a Chart
PowerPoint allows you to insert charts into your slide presentation to display different types of information to your audience.
To Insert a Chart
Insert a new slide with a title and a chart icon.
When the slide appears, click the Insert Chart icon.
Replace the sample data in the data sheet with actual data that you want to present. The Y axis is for values or numbers. For example, number of hours worked or amount of money earned. The X axis is the label for the information. It now reads East, West, and North.
You can delete some information in columns or rows of the sheet. Right click on the row or column and choose Cut, Delete or Clear Contents
NOTE: You can expand the chart columns to fit your data or titles. Place your mouse pointer over the end of the column in the gray heading. A black cross with double arrows appears. Right click and drag the columns to the size you want.
To format column width, click on FormatColumn width
Notice that as you enter the new data and titles etc., the chart on the slide changes to show this new information
If the datasheet disappears, double click on the chart and choose View Datasheet.
Inserting a Table
PowerPoint also gives you the option of displaying information within your presentation in a table.
To Insert a Table:
Insert a new slide with a table icon.
Click on the Insert Table icon.
When the dialog box appears, set the number of columns and rows for your table.
Figure 27: Insert Table Dialog Box
Source: Goodwill Community Foundation 2002
Click OK.
Enter the data for your table.
To format the table, choose Format Table.
Click on the tabs and make any necessary changes.
Click OK.
Step 6: Adding AutoShapes, WordArt and Hyperlinks (30 minutes)
Inserting an AutoShape
PowerPoint provides many different items that you can use to enhance your slides. For example, an AutoShape can be a useful graphical element. AutoShapes include lines, arrows, banners, stars and other shapes that you can add to your presentation
To Insert an AutoShape
Click Insert Pictures AutoShapes.
Figure 29: Auto shapes. Option
Source: Goodwill Community Foundation 2002
A small AutoShapes toolbar appears.
Click on the various options and a list of AutoShapes appears.
Choose the one for your presentation.
To format an AutoShape, right click on it and choose Format AutoShape.
A dialog box appears with various formatting options.
OR
Insert AutoShapes by clicking on the Drawing Toolbar at the bottom of the PowerPoint screen. A list of options appears.
Figure 30: Drawing Toolbar
Source: Goodwill Community Foundation 2002
You can click and drag an AutoShape to increase its size and you can add text by choosing Insert Text Box.
Inserting WordArt
WordArt is colorful and artful text that is available in a variety of styles. It allows you to create interesting titles, logos and text in your PowerPoint presentation.
To Insert Word Art
Click the WordArt button on the Drawing Toolbar.
Figure 31: The Word art Gallery Appears.
Source: Goodwill Community Foundation 2002
Choose the WordArt that best fits your slide presentation.
Click OK.
When the Edit WordArt Text dialog box appears, click on Your Text Here to add text. Type the text for your slide. You can also make any formatting changes to your font.
Click OK.
The WordArt appears in your slide. You may drag it to where you want it to appear on your slide.
Figure 32: Click Insert Pictures Word Art
Source: Goodwill Community Foundation 2002
Inserting a Hyperlink
PowerPoint also allows you to add hyperlinks to your slides to make them more interactive. A hyperlink can link to a web site which provides more information for your presentation.
To Insert a Hyperlink
Select the text in your document that you want to be a hyperlink. For example, www.gcflearnfree.org or Free Computer and Career Classes.
Click the Hyperlink button on the Standard Toolbar.
(If this button does not show, you may want to add it to your toolbar by clicking on the down-pointing arrow at the end of the bar to display Toolbar Options. Click on Insert Hyperlink to add the button to your toolbar.
Click the Existing File or Web Page button.
Figure Insert Hyperlink
Source: Goodwill Community Foundation 2002
Type any text that you want to display. For example: Free Computer and Career Classes. This type will display instead of the web address
Click OK
To make sure that the hyperlink works, click the Slide Show button and click on the link on the slide.
Activities 4: My Hobbies-Hyperlink (Take home assignment)
ASK student: How can insert Title in slide.
Open the My Hobbies presentation.
Insert a new Title Only slide. This is your sixth and final slide.
Type a title for the slide. You may want to make this slide about the final hobby you have listed.
Insert a text box and type any necessary information related to the topic of the slide.
Insert an AutoShape, WordArt, or a Hyperlink onto the slide.
Save and close the presentation.
The Challenge presentation about your hobbies is now complete. The presentation should have a total of six slides with information about the things you do in your free time.
Step 7: Key Points (15 minutes)
Many of PowerPoint's slides have text boxes already included and ready for you to add information. However, if you create an original slide you'll need to add a text box or two.
PowerPoint provides several bulleted lists slides for you to choose from for your presentation. You can use these slides or create bulleted list slides of your own.
Clip art is a collection of graphical images. You can easily enhance your presentation with clip art in a few easy steps. To Insert Clip Art into a Slide: In the Outline view in the left pane, select the slide in which you want the clip art to appear. Click the Clip Art button on the Drawing Toolbar. OR Select the slide you want to work on. Click on the down-pointing arrow in the Task Pane Clip Art.
PowerPoint allows you to insert charts into your slide presentation to display different types of information to your audience
An AutoShape can be a useful graphical element.
Step 8: Evaluation (10 minutes)
What are the steps for formatting text?
How can you format using bullets and numbers?
What steps shoukd be followed in adding clip art and pictures?
What are the procedures for adding AutoShapes, WordArt and Hyperlinks?
Reference
Ventage Press.
Ed Bott and Carl Siechert. (2001). Microsoft Windows XP Inside Out.
Herniter, M.E. (2000). 2nd Edition, Personal Computer Fundamentals for Students,
Hardware Windows 2000 Application. Prentice Hall.
Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006). 4th Edition, Introduction to
Computers for Healthcare Professionals.
Jones & Bartlett’s Publishers International, Barb House, Barb Mews: London.
Morris M & Charles, M. (2003). Logol Computer Designer Fundamentals. Prentice Hall.
State University: Boston Burr Ridge.
Steven Sagman (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide.
The Basics of the Word Window (n.d) Retrieved from http://www.gcflearnfree.org/computer/
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