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Devine Vision Tech Learning Centre Microsoft PowerPoint and Presentation Software A complete online book for planning, creating, designing, presenting, reviewing, sharing and exporting professional presentations. 38 original slides retained 14 structured source lessons Accessibility and collaboration Practical projects and shortcuts View the PowerPoint presentation Extensive, searchable and mobile-friendly Use four learning tabs, chapter buttons, accordions, search and the original presentation viewer. 4Learning tabs 38Original slides 20Expanded chapters × Expand all Collapse all FoundationsSoftware, interface and planning Create & DesignSlides, media and animation Present & ShareDelivery, accessibility and export Notes & ResourcesOriginal slides and guides Presentation Software and Microsoft PowerPointStarting PowerPoint and Understanding the WindowPowerPoint Views and NavigationPlanning and Structuring a PresentationPowerPoint Files, Templates and Compatibility Presentation Software and Microsoft PowerPoint Meaning, examples, uses, advantages, limitations and the relationship with Word and Excel Hide lesson What is a presentation? A presentation is an organized method of communicating information, explaining an idea, reporting findings or persuading an audience. It normally combines spoken delivery with visual support such as slides, photographs, charts, diagrams, tables, audio and video. What is presentation software? Presentation software is a computer application used to create, arrange, display and share visual slides. Examples include Microsoft PowerPoint, Google Slides, LibreOffice Impress, Apple Keynote, Canva presentations, Prezi, Zoho Show and Powtoon. SlideShare is mainly a platform for publishing and viewing presentations rather than a complete desktop authoring application. Microsoft PowerPoint A presentation application for creating slides, presenting them live, sharing them online and exporting them to several formats. Microsoft Word Best for long written reports, letters, policies, research reports and documents with paragraphs and references. Microsoft Excel Best for calculations, structured records, formulas, tables, charts and analysis that may later be inserted into PowerPoint. PowerPoint for the web A browser-based version that supports creating, editing and sharing presentations without installing the desktop application. Common uses of PowerPoint Classroom teaching, student seminars and practical demonstrations. Business proposals, sales presentations and project reports. Research findings, laboratory reports and quality-improvement meetings. Patient education, public-health awareness and community training. Continuing professional development, workshops and staff orientation. Church, conference, event and organizational presentations. Creating digital posters, photo slideshows, narrated lessons and simple videos. Advantages Communicates key ideas clearly using text and visual evidence. Supports pictures, tables, charts, diagrams, audio, video and screen recordings. Can be edited, rearranged, reused and updated quickly. Works with small groups, large audiences, online meetings and self-paced learning. Can produce slides, handouts, notes pages, PDF files, images and videos. Supports collaboration, comments and shared editing. Helps summarize analysed data from Excel and written reports from Word. Limitations May require a computer, software, electricity, projector, display or internet connection. Poor design can distract the audience or hide the real message. Too much text encourages presenters to read instead of explain. Large video, audio and image files can make the presentation slow or difficult to share. Different computers may not contain the same fonts, codecs or PowerPoint version. PowerPoint should support the presenter, not replace preparation, subject knowledge and audience interaction. Starting PowerPoint and Understanding the Window Title Bar, Quick Access Toolbar, Ribbon, Slides Pane, workspace, Notes Pane, Status Bar and Zoom Open lesson Starting Microsoft PowerPoint Open the Windows Start menu or Search. Type PowerPoint. Select Microsoft PowerPoint. Choose Blank Presentation, a template or an existing file. Save the presentation immediately using a meaningful file name. Main parts of the PowerPoint window Feature Purpose Title Bar Displays the name of the current presentation and PowerPoint. Quick Access Toolbar Provides frequently used commands such as Save, Undo and Redo. File Tab Opens Backstage view for New, Open, Save, Print, Share, Export and Options. Ribbon Contains tabs, groups and commands used to create and manage presentations. Slides Pane Shows slide thumbnails and allows slides to be selected, moved, duplicated or deleted. Slide Workspace The main area where the active slide is created and edited. Notes Pane Stores speaker notes that support the presenter without appearing on the projected slide. Status Bar Shows slide number, comments, language, view buttons and zoom controls. Zoom Control Increases or reduces the screen view without changing the actual slide size. Ribbon tabs Tab Main functions Home Clipboard, New Slide, Layout, Font, Paragraph, Drawing and Editing. Insert Tables, pictures, icons, shapes, SmartArt, charts, links, text, symbols, audio, video and recordings. Design Themes, variants, slide size, background formatting and design suggestions. Transitions Controls how one slide changes to the next. Animations Controls how objects enter, move, receive emphasis or exit within a slide. Slide Show Starts, configures, rehearses, records and presents the slide show. Review Spelling, language, comments, comparison and accessibility tools. View Normal, Outline, Slide Sorter, Notes Page, Reading View, master views, guides and zoom. Recording Records narration, camera, ink and timing where the installed version supports it. Kwa ufupi: Ribbon ni sehemu ya juu yenye makundi ya amri; Slide ni ukurasa mmoja wa PowerPoint; Title Bar huonyesha jina la faili; Zoom Control hukuza au kupunguza mwonekano; Quick Access Toolbar hurahisisha Save, Undo na Redo. PowerPoint Views and Navigation Normal, Outline, Slide Sorter, Notes Page, Reading View, Slide Show and master views Open lesson Presentation views View When to use it Normal View Create and edit one slide while seeing slide thumbnails and notes. Outline View Review the presentation’s text structure and sequence. Slide Sorter View Rearrange many slides, apply transitions and review the overall flow. Notes Page View Prepare detailed speaker notes for each slide. Reading View Preview the presentation in a window. Slide Show View Deliver the presentation full screen. Slide Master View Control repeated layouts, placeholders, colours, fonts, logos and footers. Handout Master Control the appearance of printed handouts. Notes Master Control the appearance of printed notes pages. Useful navigation methods Click a slide thumbnail to select it. Use Page Up and Page Down to move between slides while editing. Use Slide Sorter to move several slides quickly. Use sections to divide a long presentation into named groups. Use the Selection Pane to rename, hide, reorder and select overlapping objects. Use Guides, Gridlines and Smart Guides to