Report and Presentation of Health Related – PST05209 Health Information Management
NTA Level 5 • Semester 2 • PST05209 Report and Presentation of Health Related Health Information Management • Source Session/Topic 6 Full source-text version: all educational wording from the extracted learning source is retained; only presenter/tutor metadata and web-layout noise are removed, while formatting is improved for readability. Session 6: Report and Presentation of Health Related Information Using Computer Packages Learning Tasks By the end of this session students are expected to be able to: • Explain principles of report writing REPORT • Report o The report is a practical document that describes deals or analyses a situation such that the reader can take specific actions about the situation. o The report as a whole asks if there is a problem. o The conclusion draws the various elements of this question together, typically acknowledging that there is a problem and breaking it down into its component parts. o The recommendations suggest the range of options available to solve the problem. Describe three (3) Types of report i. Factual report: gathering information that explain or define a situation ii. Instructional report: gathering information that explain a problem and offer a range of solutions iii. Persuasive report: gathering information that explain a problem and recommend a solution. HMIS NOTES B.Boy Explain the six (6) Basic Principles of Good Report Writing • Accuracy o Report factual information, for example “I saw.” o Report information gained from the physical senses, for example, sight, smell, taste, auditory, and touch. o Be aware of feelings that may destroy objective descriptions. Strong feelings can cause the writer to seek evidence to support her feelings and reject evidence that does not support them. o Make distinctions between fact and hearsay, fact and opinion, and fact and conclusions. o Be clear about the meaning of words; avoid jargon. o Clarify all abbreviations, such as SOB for shortness of breath. o Proofread the report and rewrite as needed. • Completeness o Completeness is achieved by reporting all the facts discovered during the course of an investigation or data collection. o Information that appears irrelevant to the investigator may be relevant to the reviewer. o In most cases, the only information the reader will have will be the information in the report. o Partially stated facts can be misleading and misinterpreted. o Explain why certain information is lacking or incomplete. o Provide a detailed explanation of the possible source of additional information and undeveloped leads. • Conciseness o Avoid unrelated, extraneous, incidental, and nonessential information and detail. o Pay attention to grammar. o Avoid adjectives, wit, sarcasm, flowery expressions, and repetition. A report is not a literary or creative writing exercise. o Use singleness of thought and purpose. A good report will give the reader a clear idea or picture of the investigation or the information collected. HMIS NOTES B.Boy o Use headings, paragraphing, sentence structure, indentations, underlining, and capitalization to emphasize and give weight and/or visibility to information the investigator deems more important. • Impartiality/Objectivity o The investigator is a fact finder. Report the material and evidentiary facts without addition or subtraction. o Do not conceal or withhold information. o Do not assume. o Do not conclude. o Maintain an unbiased and open mind about the case. o Avoid formulating preconceived ideas about the guilt of the accused. o Avoid becoming emotionally involved in the process of seeking information. • Clarity and Report Formatting o Arrange the contents of the report in discrete sections to facilitate the reader’s review and understanding of the report. o Write in chronological order. o Avoid ambiguous sentences and vague statements. o Additional parts of the complete report may include the title page, information on undeveloped leads, investigator’s conclusions, witness list, and exhibit/evidence list. • Summarize Succinctly • The reader should be able to look in both your introduction and your discussion to find a summary of your report, including the main focus, or problem, and the results of your investigation. • While your introduction should include a thorough explanation of the topic and the reason why your report is important, you may also include a brief description of your findings. This summary should only be a general statement, without any detail or explanation. While your introduction should include a thorough explanation of the topic and the reason why your report is important, you may also include a brief description of your findings. This summary should only be a general statement, without any detail or explanation. Once you have explained your results, begin your discussion section with a reminder of the main topic of your report. Remind the reader of what and why you were originally investigating before launching into your interpretation of the results. HMIS NOTES B.Boy Methodological of Report Writing • Typical report structure: Title page ▼ Contents ▼ Introduction ▼ Methodology ▼ Findings ▼ Conclusion ▼ Recommendations ▼ Bibliography ▼ Appendices ▼ Glossary HMIS NOTES B.Boy Numerate eight (8) Points to consider during report writing: o Read journals for your subject. o Remember that each finding should have a conclusion. o Think about what a report does. o Check department style and use that. o Clarify your aims before you start. o Consider who the reader is. o Gather information to explain or define a situation. o Swap with a friend; proof-read each other’s reports. o Consider what you will need to tell your reader to get them there. o Proof-read from end to beginning; this disrupts expectations. HMIS NOTES B.Boy Evaluation Questions • What is report? The report is a practical document that describes deals or analyses a situation such that the reader can take specific actions about the situation. • What are the types of report? o Factual report: gathering information that explain or define a situation o Instructional report: gathering information that explain a problem and offer a range of solutions o Persuasive report: gathering information that explain a problem and recommend a solution. • What are the principles of report writing? i. Accuracy ii. Completeness iii. Conciseness