Report and Presentation of Health Related
Session 6: Report and Presentation of Health Related
Information Using Computer Packages
Learning Tasks
By the end of this session students are expected to be able to:
REPORT
o The report is a practical document that describes deals or analyses a situation such that
the reader can take specific actions about the situation.
o The report as a whole asks if there is a problem.
o The conclusion draws the various elements of this question together, typically
acknowledging that there is a problem and breaking it down into its component parts.
o The recommendations suggest the range of options available to solve the problem.
Describe three (3) Types of report
solutions
solution.
HMIS NOTES
B.Boy
Explain the six (6) Basic Principles of Good Report Writing
o Report factual information, for example “I saw.”
o Report information gained from the physical senses, for example, sight, smell, taste,
auditory, and touch.
o Be aware of feelings that may destroy objective descriptions. Strong feelings can cause
the writer to seek evidence to support her feelings and reject evidence that does not
support them.
o Make distinctions between fact and hearsay, fact and opinion, and fact and conclusions.
o Be clear about the meaning of words; avoid jargon.
o Clarify all abbreviations, such as SOB for shortness of breath.
o Proofread the report and rewrite as needed.
o Completeness is achieved by reporting all the facts discovered during the course of an
investigation or data collection.
o Information that appears irrelevant to the investigator may be relevant to the reviewer.
o In most cases, the only information the reader will have will be the information in the
report.
o Partially stated facts can be misleading and misinterpreted.
o Explain why certain information is lacking or incomplete.
o Provide a detailed explanation of the possible source of additional information and
undeveloped leads.
o Avoid unrelated, extraneous, incidental, and nonessential information and detail.
o Pay attention to grammar.
o Avoid adjectives, wit, sarcasm, flowery expressions, and repetition. A report is not a
literary or creative writing exercise.
o Use singleness of thought and purpose. A good report will give the reader a clear idea
or picture of the investigation or the information collected.
HMIS NOTES
B.Boy
o Use headings, paragraphing, sentence structure, indentations, underlining, and
capitalization to emphasize and give weight and/or visibility to information the
investigator deems more important.
o The investigator is a fact finder. Report the material and evidentiary facts without
addition or subtraction.
o Do not conceal or withhold information.
o Do not assume.
o Do not conclude.
o Maintain an unbiased and open mind about the case.
o Avoid formulating preconceived ideas about the guilt of the accused.
o Avoid becoming emotionally involved in the process of seeking information.
o Arrange the contents of the report in discrete sections to facilitate the reader’s review
and understanding of the report.
o Write in chronological order.
o Avoid ambiguous sentences and vague statements.
o Additional parts of the complete report may include the title page, information on
undeveloped leads, investigator’s conclusions, witness list, and exhibit/evidence list.
a summary of your report, including the main focus, or problem, and the results of your
investigation.
reason why your report is important, you may also include a brief description of your
findings. This summary should only be a general statement, without any detail or
explanation. While your introduction should include a thorough explanation of the topic
and the reason why your report is important, you may also include a brief description of
your findings. This summary should only be a general statement, without any detail or
explanation. Once you have explained your results, begin your discussion section with a
reminder of the main topic of your report. Remind the reader of what and why you were
originally investigating before launching into your interpretation of the results.
HMIS NOTES
B.Boy
Methodological of Report Writing
Title page
▼
Contents
▼
Introduction
▼
Methodology
▼
Findings
▼
Conclusion
▼
Recommendations
▼
Bibliography
▼
Appendices
▼
Glossary
HMIS NOTES
B.Boy
Numerate eight (8) Points to consider during report writing:
o Read journals for your subject.
o Remember that each finding should have a conclusion.
o Think about what a report does.
o Check department style and use that.
o Clarify your aims before you start.
o Consider who the reader is.
o Gather information to explain or define a situation.
o Swap with a friend; proof-read each other’s reports.
o Consider what you will need to tell your reader to get them there.
o Proof-read from end to beginning; this disrupts expectations.
HMIS NOTES
B.Boy
Evaluation Questions
The report is a practical document that describes deals or analyses a situation such that the
reader can take specific actions about the situation.
o Factual report: gathering information that explain or define a situation
o Instructional report: gathering information that explain a problem and offer a range of
solutions
o Persuasive report: gathering information that explain a problem and recommend a
solution.
HMIS NOTES
B.Boy
HMIS NOTES
B.Boy
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