Utilization of Computer Packages in Ordering,
Session 8: Utilization of Computer Packages in Ordering,
Invoicing, Dispensing, Selling and Inventory Management
Learning Tasks
By the end of this session, students are expected to be able to:
HMIS NOTES
B.Boy
Terminologies Found in Electronic – Commerce
o It is software installed on the computer systems that enables a firm (in this case a
pharmacy) to keep a check on the inventory levels by performing the automatic
counting of inventories, recording withdrawals and revising the stock balance.
o This is an act of electronically exchanging of the invoice document between supplier
and a buyer in an integrated electronic format.
Enlist two types of formats Allowed for an e-Invoice
Note: true definition of an electronic invoice is that it should contain data from the supplier in
a format that can be entered (integrated) into the buyers Account Payable (AP) system without
requiring any data input from buyers AP administrator.
o Give an authoritative direction or instruction to do something
o Any of a number of categories of relations that permit at least some members of their
domain to be placed in order
o Request (something) to be made, supplied, or served
HMIS NOTES
B.Boy
Demonstrate Procedures for Electronic Ordering and Invoicing
Electronic Ordering Captured from eLMIS
o Click order management menu , from the order management menu click create
order
o Click inside the ship to my site box and type the first few characters of your site.
The system will automatically match the ship to sites, selected and list of that site
will appear in the box below. Then select your site from the list.
o Using the procedure described in step2, select vendor, ship from, vendor site
o Using the date button and the time button, select the req. delivery date and
req.ship date
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o Click adds line to add lines to the purchase order.
o Chose product group
o Click on product group button, select product group and click search. Select your
product then click ok.
o Click save option or submit option.
o Click on approve for order and for confirmation order will go to a new status.
o A good example is that of an Electronic Dispensing Tool (EDL) for which is a software
program that helps pharmacy staff efficiently manage both patients and their
antiretroviral.
o it contains fields in which you fill relevant data that is used to monitor patient
adherence, trace dispensing history, show therapy regimen and status changes also
appointment keeping, inventory management, and early indicators of HIV medicine
resistance to antiretroviral.
o After a patient is identified it takes less time to attend to them.
HMIS NOTES
B.Boy
o Also referred to as e-commerce is the buying and selling of goods and services over an
electronic network, primarily the internet.
o Types of transactions that occur
o Business to business (B2B)
o Consumer to consumer (C2C)
o Business to Consumer (B2C)
o Consumer to Business (C2B)
HMIS NOTES
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List Common Inventory Management Applications Software
o Electronic Logistic Management Information System (eLMIS)
Is a revolutionary and cost-effective system of health data management that
ensures greater commodity security and better health outcomes for people in a
given locality like say Tanzania.
o District Health Information Software 2 (DHIS2)
is a free and open source health management data platform used by multiple
organizations, and governments worldwide. Since DHIS2's release in 2006,
NGOs and national governments in 60 countries have deployed DHIS2 for
health-related projects, including patient health monitoring, improving disease
surveillance and pinpointing outbreaks, and speeding up health data access.
o Zoho Inventory
Popular inventory management solution for small and large companies, used to
automate their order and inventory management, and to keep track of delivery in
order to make smarter business decisions. It also includes a powerful analytic
and reporting kit, and out-of-the-box features such as inventory replenishment for
avoiding stock-outs.
o Cin7
A complete, automated point-of-sales package and inventory management suite
created to cater to the needs different business sizes and industries. Completely
cloud-based, this platform offers top-of-the-line features that let you sell and
distribute your products more quickly and efficiently.
o TradeGecko
A top-listed inventory specialists’ choice for cloud based and automated delivery
of asset management services. Ideal for multi-channel and multiregional
wholesalers and distributors who find it handy to manage sales, supply chains,
and customer relationships from a single location.
HMIS NOTES
B.Boy
o Brightpearl
Another recommended multi-channel retail management system that is a solid
TradeGecko alternative and helps businesses handle orders, inventory, customer
data, accounting and reporting. It offers an advanced sales management kit, and
integrates with all popular marketplaces and payment gateways.
o SellerCloud
An eCommerce and inventory management solution used to manage the full scope
of multi-channel selling. From inventory and warehouse management, publishing
listing to marketplaces, to order processing and shipping, as well as accounting
integration, this Zoho Inventory alternative does all the work needed.
o Logiwa
A cloud-based warehouse management software that caters specifically to small
and medium-sized businesses in the retail and e-commerce industries, giving
them a user-friendly platform that comes with all the core capabilities and
features to address their complex needs and requirements.
HMIS NOTES
B.Boy
Mention five (8) inventory management application
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Explain eight (8) Importance or Benefits of Cloud Inventory Management
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Evaluation Questions
o Give an authoritative direction or instruction to do something
o Any of a number of categories of relations that permit at least some members of their
domain to be placed in order
o Request (something) to be made, supplied, or served
o Also referred to as e-commerce is the buying and selling of goods and services over an
electronic network, primarily the internet.
o A good example is that of an Electronic Dispensing Tool (EDL) for which is a software
program that helps pharmacy staff efficiently manage both patients and their
antiretroviral.
o it contains fields in which you fill relevant data that is used to monitor patient
adherence, trace dispensing history, show therapy regimen and status changes also
appointment keeping, inventory management, and early indicators of HIV medicine
resistance to antiretroviral.
o This is an act of electronically exchanging of the invoice document between supplier
and a buyer in an integrated electronic format.
HMIS NOTES
B.Boy
o Electronic Logistic Management Information System (eLMIS)
o District Health Information Software 2 (DHIS2)
o Zoho Inventory
o Cin7
o TradeGecko
o Brightpearl
o SellerCloud
o Logiwa
o it contains fields in which you fill relevant data that is used to monitor patient
adherence, trace dispensing history, show therapy regimen and status changes also
appointment keeping, inventory management, and early indicators of HIV medicine
resistance to antiretroviral.
o After a patient is identified it takes less time to attend to them.
o Structured invoice data issued in Electronic Data Interchange (EDL) or XML formats
o Structured Invoice data Issued using standard Internet based web forms
HMIS NOTES
B.Boy
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