Learning Objectives

By the end of this session, students are expected to be able to:

Print envelopes, labels, documents and selected text in Microsoft Word

Use Track Changes tool in Microsoft Word

Accept and reject changes in Microsoft Word

Insert, view and edit comments in Microsoft Word

1

To Address and Print Envelopes

Select Tools from the main menu.

Select Letters and Mailings  Envelopes and Labels from the cascading menu.

The ‘Envelopes and Labels’ dialog box will appear.

Enter the Delivery Address.

This will appear automatically if you are working with a letter at the same time.

Enter the Return Address.

Click Options to set the envelope

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The ‘Envelope Options’ dialog box will appear.

Click the Envelope Options tab.

Make any changes to the envelope size or font.

Click the printing option tab

Choose the correct feed method for your printer

Click Ok

Click Add to document if your working with a letter

This will display a version of the completed envelope

OR

Click print to just print the envelope

3

Once a document has been previewed, it is ready to be printed; various print options are available, such as printing the entire document, or printing only a few pages.

With your document opened, make sure that the printer is switched on, is on-line and loaded with paper.

To print a copy of the whole document, click on Print.

Printing selected pages of a document

Add a number to the top of each page manually, then select File Print

From the ‘Print’ dialog box, locate the Page range section and in ‘Pages’ type 2.

Select OK to print just page 2

4

Try to print pages 2 through to the end of the document using File Print.

In Pages in the Page range area, type 2.

To print more than one copy at once, increase the number in the ‘Number of copies’ box.

To print the current page, i.e. the page the Cursor is on, select Current page.

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Printing Selected Text

Selected text can be considered as a complete document when printing.

Open the document

Highlight the paragraph or text you want to print

Select File  Print.

Click on Selection from ‘Page range’.

Click OK.

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Word allows you to print a single mailing label or a full sheet of mailing labels.

To print mailing labels

select Tools from the main menu.

Select Letters and Mailings Envelopes and Labels from the cascading menu.

The ‘Envelopes and Labels’ dialog box will appear.

Select the Labels tab.

Enter the address in the Address: field.

Select Full Page of same label or Single label.

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Click Options.

The ‘Labels Options’ dialog box will appear.

Select the product number for the labels you are using.

Select the printing tray.

Click OK.

Click New Document to view the labels in a new document.

OR

Click Print to just print the labels

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The Track Changes feature of Word allows multiple people to work on a document, and for suggested changes to be tracked.

To track changes to a document

Select Tools  Track Changes from the main menu.

The ‘Track Changes’ feature will be active.

Change the document formatting or edit the text

Notice how the changes are documented on the screen.

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Figure

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Changes

When you receive a word document that has been edited using the Track Changes feature, you will need to decide whether you want to accept or reject each of the changes

To accept or Reject changes

Select View from the main menu

Select Toolbar  Reviewing

The Reviewing Toolbar will appear

14

Microsoft Word provides several tools for document collaboration.

One of these features allows you to insert comments into a document and provide suggestions to the document’s author without changing the original text.

To insert a comment

Position your cursor next to the word where you would like to insert a comment.

Select Insert  Comment from the main menu.

The ‘Reviewing’ toolbar will appear at the top of the page and a ‘comment balloon’ will appear in the margin.

Type your comment in the balloon.

Click outside the balloon

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Word provides you with several document collaboration tools.

One of these tools allows a person to insert comments into a document, and a different person to view and edit those comments.

To view and edit/delete comments

Select View  Markup from the main menu.

View the comments in each comment balloon and decide whether to modify the document based on the comment.

Right-click each comment balloon after reviewing the comment.

Select Delete Comment.

Click the Next Tool on the Reviewing Toolbar to move to the next comment in the document.

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