Issuing Medicines and Medical Supplies from a Store – PST04212 Medical Stores Keeping
NTA Level 4 • Semester 2 • PST04212 Issuing Medicines and Medical Supplies from a Store Medical Stores Keeping • Source Session/Topic 4 Full source-text version: all educational wording from the extracted learning source is retained; only presenter/tutor metadata and web-layout noise are removed, while formatting is improved for readability. Session 4: Issuing Medicines and Medical Supplies from a Store Total Session Time: 120minutes Prerequisites • None Learning Tasks By the end of this session students are expected to be able to: • Define Issuing of Medicines and Medical Supplies From a Store • Identify the Documents Used for Issuing Medicines and Medical Supplies From a Store. • Explain the Procedure for Issuing of Medicines and Medical Supplies • Filling Documents Used in Issuing Medicines and Medical Supplies Resources Needed: • Flip charts, marker pens, and masking tape • Black/white board, chalk and whiteboard markers • LCD projector and computer • Worksheet 4.1 Issue voucher • Worksheet 4.2 Issue voucher SESSION OVERVIEW Activity/ Step Time Content Method 1 5 minutes Presentation Introduction, Learning Task Presentation Definition of Issuing Medicines and Medical 2 10 minutes Brainstorming Supplies From a Store Documents Used for Issuing Medicines and 3 15 minutes presentation Medical Supplies From a Store. Procedure for Issuing of Medicines and Medical 4 30 minutes presentation Supplies Presentation Filling Documents Used in Issuing Medicines and 5 50 minutes Small group Medical Supplies discussion 6 5 minutes Presentation Key Points 7 5 minutes Presentation Evaluation 28 SESSION CONTENTS STEP1: Introduction, Learning tasks (5minutes) READ or ASK students to read the learning tasks and clarify ASK students if they have any questions before continuing STEP 2: Definition of Issuing Medicines and Medical Supplies From a Store (10minutes) Activity: Brainstorming (5 minutes) ASK students to pair up and buzz on the following question for 5 minutes • What is issuing medicine from a store? ALLOW few pairs to respond and let other pairs to add on points not mentioned WRITE their response on the flip chart/board CLARIFY and SUMMARIZE by using the content below • Issuing of medicines from a store o Issuing of medicine from a store is the process of distributing a specific amount of an item from store to different department of the health facility. • STEP 3: Documents Used for Issuing Medicines From a Store(30 minutes) • Document that is common used in health facility for issuing medicines from a store is issue voucher. • Issue voucher is a document used when you issue items to another health unit or to department in your unit. It records : o The date of issue o The item requested and quantity o The items issued and quantity o The department receiving o Signature of the receiver and issuing officer • STEP 4: Procedure for Issuing of Medicines and Medical Supplies (30 minutes) • Medicines and related supplies should be issued within or moved out of the facility by following agreed procedure o Requisition officer has to identify requirement of needed supplies o Requisition has to be clearly written on the standard requisition form o On reaching the store, the requisition has to be examined by a store keeper and any necessary change made and initialed. o Store keeper should issue the supplies accordingly. o The assembled order has to be checked by the storekeeper. 29 o All records should be documented on bin card and ledger book with all necessary details completed on the same date. o Types, name and quantity of the required items, signature of the receiving and issuing officer and the date should appear on the issue voucher. o Store keeper has to ensure proper handling of the supplies to requisition officer. STEP 5: Filling Documents Used in Issuing Medicines and Medical Supplies (50 minutes) Activity: Small Group Discussion ( 30 minutes) DIVIDE students into small manageable groups ASK students to discuss on the following question • How to fill issue voucher used in issuing medicines and medical supplies? ALLOW students to discuss for 30 minutes ALLOW few groups to present and the rest to add points not mentioned REFER students to work sheet 1 and 2 for further reading. CLARIFY and SUMMARIZE by using the contents below • Filling documents used in issuing medicines and medical supplies require a trained personnel • The following below documents shall be filled as follows o Requisition officer Write the full name, designation and official signature of the person requesting supplies. o Serial number (S/N) Write the numbers of items requested in sequence order. o Description of item Write generic name of the product, strength and dosage form e.g. Paracetamol tablet 500mg o Unit Write unit of measure of item ( pack size ) o Quantity required Write the quantity of the items required o Quantity issued Write the quantity of item to be supplied out of store o Remarks Write important information about movement of item, batch numbers, expiration dates, borrowed from or returned to other health facility. o Date Write the date when the supplies were issued. o Issuing voucher Write designation and signature of the issuing officer. NOTE. The line shall be drawn below the last item to be issued to avoid tempering. 30 STEP 6: Key Points (5minutes) • Issuing of medicine from a store is the process of distributing a specific amount of an item from store to different department of the health facility. • Document which is common used in health facility for issuing medicines from a store is issue voucher. • One of the Procedures for issuing of medicines and medical supplies include identifying the correct quantity required to be supplied. • Documents used in issuing medicines and medical supplies shall be properly filled with generic name, quantity of the required items, signature of the receiving and issuing officer and the date on the issue voucher. STEP 7: Evaluation (5 minutes) • What is issuing of medicines and medical supplies from a store? • What