Introduction to Housekeeping of Medicines and Medical Supplies Store

Session 3: Introduction to Housekeeping of Medicines and

Medical Supplies Store.

Total Session Time: 120 minutes

Prerequisites

Learning Tasks

By the end of this session students are expected to be able to:

Resources Needed:

SESSION OVERVIEW

Activity/

Step Time Content

Method

1 05 minutes Presentation Introduction, Learning Tasks

10 minutes Definition of Housekeeping of Medicines

Presentation

2 and Medical Supplies Store

Brainstorming

45 minutes Description of Housekeeping Tasks in

Presentation

3

Small group discussion Medicine and Medical Supplies Store

25 minutes Presentation Importance of Housekeeping in Medicines

4 Buzzing and Medical Supplies Store

25 minutes Presentation Consequences of Poor Housing Keeping in

5 Buzzing Medicines and Medical Supplies store

6 05 minutes Presentation Key Points

7 05 minutes Presentation Evaluation

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SESSION CONTENTS

STEP1: Introduction, Learning tasks (5 minutes)

READ or ASK students to read the learning tasks and clarify

ASK students if they have any questions before continuing

STEP 2: Definition of Housekeeping of Medicines and Medical Supplies Store

(10 minutes)

Activity: Brainstorming (5 minutes)

ASK students to brainstorm on the following question:

ALLOW few pairs to respond and let other pairs to add on points not mentioned

WRITE their response on the flip chart/board

`

CLARIFY and SUMMARIZE by using the content below

o This is the tasks in a store which include the following activities cleaning, pest

control, a regular inspection system, disposal of stock, precaution against fire, and

strict security measures.

STEP 3: Description of Housekeeping Tasks in Medicines and Medical

Supplies Store (45 minutes)

Activity: Small Group Discussion ( 20 minutes)

DIVIDE students into small manageable groups

ASK students to discuss on the following question

ALLOW students to discuss for 20 minutes

ALLOW few groups to present and the rest to add points not mentioned

CLARIFY and SUMMARIZE by using the contents below

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o The store should be kept tidy and should be cleaned two or three times a week.

o Pest control can be difficult task, but to avoid possible contamination and physical

damage to stock.

o It‘s necessary to keep insect, mice and other pests out of the storage area. If needed, pest

control measure such as poison should be implemented with proper precaution.

o Senior staff should inspect the store regularly. The chief storekeeper must make sure that

store room employees check the shelves and pallets daily and for deterioration due to

climatic condition. Store keepers should open suspect containers and reports problems to

managers.

o Damaged or expired stock should be placed in a designated salvage area to wait authority

for disposal. A written record of all stock consigned to this area should be maintained.

It‘s recommended that each item be valued at its acquisition cost. The responsible

authority should be informed in writing that stock is to be written off. Disposal may be

delayed if a committee decision is required, and substantial storage space and May

needed for junk stock. Once destruction is authorized, the inventory control clerk must

adjust the stock records. All drugs and other potentially toxic products should be disposed

of in accordance with local regulation in a manner that does not pose not pose a risk to

public health.

o Flammable trash, such as cartons and boxes, must not be allowed to accumulate in the

store. Smoking must be strictly forbidden, with ―No smoking‖ signs posted throughout

the store. Senior staff must obey the rule as strictly as junior staff, and penalties should be

imposed on these who ignore the rules. A smoking area outside the warehouse should be

designated. Management must ensure that fire-detection and fire-fighting equipment is

regularly inspected and that staff receive adequate training in fire -fighting technique and

emergency action. There should be regular fire drills to reinforce the training.

o Ideally, the chief storekeeper‘s office should have windows that overlook the loading

bay, the compound entrance, and the store itself. A storekeeper who sits behind a closed

door with curtains drawn cannot observe what is happening on the site. No vehicles

should be allowed into the store compound unless they are authorized by the chief

storekeeper or senior staff member. A list of authorized vehicles should be prepared for

the compound gate-keeper.

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STEP 4: Importance of Housekeeping in the Store (25 minutes)

Activity: Buzzing (5 minutes)

ASK students to pair up and buzz on the following question for 5 minutes

•

What are the importances of housekeeping in Medicines and Medical Supplies store?

ALLOW few pairs to respond and let other pairs to add on points not mentioned

WRITE their response on the flip chart/board

CLARIFY and SUMMARIZE by using the content below

o Promotes quality safety productivity

o Decreases fire hazards

o Makes the store looks neat and orderly and eases flow of drug and supplies

o Improves morale among workers

o Better control of drugs and supplies, including inventory maintenance

o Better hygienic conditions leading to improved health

o More effective use of space

o Reduces drug and supplies damage

o Reduces tripping and slipping accidents in clutter-free and spill-free work areas

o Minimize workers exposures to hazardous substances (e.g. dusts, vapors)

STEP 5: Consequences of Poor Housing keeping (25 minutes)

Activity: Buzzing (10 minutes)

ASK students to pair up and buzz on the following question for 10 minutes

•

What are the consequences of poor housekeeping in Medicines and Medical Supplies

store?

ALLOW few pairs to respond and let other pairs to add on points not mentioned

WRITE their response on the flip chart/board

CLARIFY and SUMMARIZE by using the content below

o Injuries, when employees trip, fall, strike or are struck by out-of-place objects

o Makes the store looks untidy and messy

o Time consuming when picking item from a poorly arranged store

o Fire due to improper storage of inflammable or combustible materials and wastes

o Risk of medicine deterioration as may be subjected to unfavourable conditions

o Compromise workers efficiency due to unconducive environment

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STEP 6: Key Points (5 minutes)

disposal of stock, precaution against fire, and strict security measures.

safety production, decreases fire hazards and makes the store looks neat and orderly and

eases flow of drug and supplies

are struck by out-of-place objects

STEP 7: Evaluation (5 minutes)

store?

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References

Management Science for Health and World Health Organization. (2012). Managing Access to

Medicines and Health Technology, (3rd ed.). Kumarian Press

Management Science for Health and World Health Organization. (1997). Managing Drug

Supply, (2nd ed.).West Hartford, Connecticut, USA: Kumarian Press

World Health Organization (WHO), Regional Office for Africa Brazzaville 2004, Management

of Drugs at Health Centre Level Training Manual.

General Publication

Jessop, D and Morrison (1994) Storage and Supply of Materials, 6th Edition, Prentice Hall

Commodities. John Snow, Inc. /DELIVER in collaboration with the World Health

Organization

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