Working with Image in Microsoft Word

Session 10: Working with Image in Microsoft Word

Total Session time: 60 minutes +120 minutes Practical

Prerequisites

None

Learning Tasks

By the end of this session, students are expected to be able to:

Insert and Set Objects

Insert and Set Pictures

Create and Modify Diagrams and Charts

Insert Hyperlinks and Drawing

Use AutoText and Data source

Resources Needed

Flip charts, marker pens, and masking tape.

Black/white board and chalk/whiteboard markers.

Computer.

LCD.

SESSION OVERVIEW

Step

Time

Activity/

Method

Content

1

5 minutes

Presentation

Presentation of Session Title and Learning Tasks

2

30 minutes

Presentation

Insert and Set Objects

3

40 minutes

Presentation

Create, Insert

Insert and Set Pictures

4

30 minutes

Presentation

organization chart

Create, Modify Diagrams and Charts

5

30minutes

Presentation, Exercise

Insert a Hyperlink and Drawing

6

30 minutes

Presentation

AutoText and Data Source

7

10minutes

Presentation

Key points

8

5 minutes

Presentation

Evaluation

SESSION CONTENT

Step 1: Presentation of Session Title and Learning Tasks (5 minutes)

READ or ASK student to read the learning objectives and clarify.

ASK students if they have any questions before continuing.

Step 2: Insert and Set Objects (30 minutes)

Introduction to Word Graphics

Now that you are comfortable adding and formatting text, headers and footers, columns, and tables, let's learn to enhance your documents by adding objects and pictures.

The Drawing Toolbar offers many options for including lines, lines with arrows, and many types of shapes into your document.

Drawing objects include

AutoShapes: including Lines, Curves, and Textboxes

WordArt drawing objects

Drawing Objects

To Draw Lines and Shapes

Open the Drawing toolbar by clicking View on the Menu Bar, Select Toolbars and then Drawing from the Cascading Menu

OR

Right-click on any toolbar and select drawing

Click the Drawing button on the Standard toolbar

The Drawing toolbar will appear

Figure 1: Drawing Button

Source: screen shot from Microsoft Word

Choose an AutoShape from the AutoShape drop down menu. OR Click any of the drawing

Tools in the first group of buttons

Line Tool –

Arrow Tool –

Rectangle Tool –

Oval Tool –

The mouse pointer changes to a crosshair.

Drag the crosshair from a starting point until the object is the desired size

Release the mouse button to end the drawing object and turn off the Drawing tool.

Hold the Shift key down to create straight lines, perfect circles, or perfect squares

AutoShapes are inserted (on their own layer) with the In front of text wrapping style applied.

WordArt Drawing Objects

Also included on the Drawing toolbar is the WordArt Feature. Using WordArt, you can create text graphics that bend, slant, and appear metallic or wooden and much, much more. WordArt can even be shadowed, skewed, rotated, and stretched

Here are just a few examples of what WordArt allows you to do:

To Insert WordArt

Place the insertion point where you would like to insert WordArt.

Click the WordArt button on the Drawing toolbar. The WordArt gallery opens.

Choose (click) a WordArt style

The Edit WordArt Text dialog box appears.

Edit the font, size, and style

Click OK.

Figure 2: Inserting Word art

Source: screen shot from Microsoft Word

Formatting Drawing Objects

Use the Drawing toolbar to format AutoShapes and WordArt.

To select several objects hold down the Shift key and click on each object, or use the Select Objects tool.

Fill color allow you to color all selected drawing objects. No fill is the color white.

Change the line color of a selected object.

Changes the text color of a selected object.

Changes the line style of a selected object.

Changes the line style of a selected object. Includes solid and dotted lines.

Changes the style of arrow.

Gives selected object some depth.

Gives selected object a 3D effect.

Activity 1: Open Your Document from Activities 1 Session 7 (10 minutes)

Using both AutoShapes and WordArt, create an image for your flyer.

Edit the image.

Save and close the document.

Step 3: Insert and Set Pictures (40 minutes)

Clip Art

Word comes bundled with hundreds of Clip Art images that are copyright free and available for your personal use. The clip art images that are available through Word cover many different categories and can really help enhance your pages. If you have never inserted clip art before, Word will ask if you would like to catalog all of the available resources (clip art, sound and video files) on your computer. It is a good idea to go ahead and catalog all of these free resources.

To Insert Clip Art

Place the insertion point where you want to insert the clip

Click Insert on the Menu Bar

Select Picture and then Clip Art from the cascading menu. The Insert Clip Art menu opens on the Task Pane.

Type a keyword in the Search Text: field

Click Search. OR

Specify your search by using the Other Search Options

Search in: – specifies where Word will search for clip art. As long as the check box everywhere is checked, Word will search through All Collections

Results should be: – specified what type of file Word will search for (video, audio, photographs, clip art). As long as the check box for All Media Types is checked, Word will search through All Media Files.

Double-Click The Clip Art Or Picture To Add To The Document.

To change your Search For text: Click the Modify button below the clip art results

To preview video and sound clips, click the appropriate tab and click the Play button to preview the file.

To Delete a Picture

Select the image (click on it).

Press the delete key on your keyboard

Inserting Pictures from your Computer

A picture doesn't have to be in the Clip Gallery in order for you to insert it into your document. The Clip Gallery is just an easy place to store clips you want to use again and again.

To Insert a Picture that is NOT in the Clip Gallery

Click Insert from the Menu Bar.

Select Picture and From File from the cascading menu. The Insert Picture dialog box opens.

Locate and select the file to insert the selected picture into your document.

Figures 3: Inserting Picture to the File

Source: Goodwill Community Foundation 2002

Moving Clips

Once you have inserted a graphic into your document you can re-position the graphic until it is in the appropriate location.

By default, when a picture is imported into Word, it is aligned to the left margin. However, just as you would text, you can change the alignment so the graphic is right-aligned or centered. You can also drag the image anywhere on the page.

To Move a Clip

Select the clip

Use your mouse to drag a selected clip to any position on the page.

The I-beam turns into a white pointer with a little box under it as you move the picture. OR

Use the Alignment buttons on the Formatting toolbar

Figure 4: clip Art

Source: Microsoft Word

Sizing Handles

You have two options when sizing your graphics. If it is important to maintain proportions, which will prevent the image from looking skewed, then you should use the corner handles to re-size the image. If you do not need to maintain the graphic's proportions, you can use the top, bottom or side handles

Changing Size While Maintaining Proportions

Click the image you want to re-size

Place the cursor over one of the corner handles. The cursor will change into a double-headed arrow

Drag the handles until the image is the size you need

Figure 5: Resizing Shape

Source: Morris M & Charles, M., (2003)

To keep the center of an object in the same place, hold down the CTRL key while dragging the mouse

Changing Size While Not Maintaining Proportions

If any of the middle handles are dragged (top, bottom, right, or left handles), only the height and width changes, thus changing the proportion, or scale, of the picture

Be careful; using only the sizing handle can make your pictures blurry and distorted

Changing the Appearance of your Pictures

Sometimes you may need to not only adjust the sizing of your pictures, but you may notice the picture is too dark or too bright for your liking. You can adjust your picture using the Picture toolbar.

To use the Picture Toolbar

Right-click the picture.

Choose Show Picture Toolbar from the shortcut menu.

Crop, Recolor Object, and Set Transparent Color buttons are used with areas of the picture. All other buttons affect the entire picture.

Figure 6: Picture Toolbar

Source: print screen Microsoft Word

Name of Button:

Use it to:

Insert Picture from File

Insert another picture

Color

Automatic, Grayscale, Black & White, or Watermark

More Contrast

Increase color intensity

Less Contrast

Decrease color intensity

More Brightness

Add white to lighten all colors

Less Brightness

Add black to darken the color

Crop

Cut the sides of an image

Rotate Left

Each click turns the image by 90 degrees to the left

Line Style

Customize the border of an image

Compress Pictures

Changes the Resolution of your image

Text Wrap

Set how text wraps around the image

Format Picture

Displays the Format Picture Dialog Box

Set Transparant Color

Use eyedropper to make areas of the picture transparent (mainly for web graphics)

Reset Picture

Return picture to original format

Activity 2: Create and Insert Clip Art (10 minutes)

Create your document in Word.

Insert a clip art or image from a file on your computer into your document. You may insert multiple images.

Resize, modify, and/or move the image to the location you want it to be in your document. To re-position the image, practice clicking and dragging, centering, right-alignment, etc.

This is your final challenge for Microsoft Word. Does your flyer look the way that you want it to? It probably does not look quite like you imagined. You should take the time now to move around the symbols, text boxes, tables, columns, etc. Add any new components that you would like.

You have learned about the Word features. Now spend a little time now making this flyer look the way you would like it to be. Some of these features are a little difficult to learn, but the more you practice, the easier it becomes.

Step 4: Creating and Modifying Diagrams and Charts (30 minutes)

Word allows you to create basic diagrams using the templates in the Diagram Gallery. The six diagram types are: Organization Chart, Cycle Diagram, Radial Diagram, Pyramid Diagram, Venn diagram, and a Target Diagram. A description of each type of diagram is included in the Diagram Gallery to help you decide which template will best meet your needs.

To Insert a Diagram From the Diagram Gallery

Select Insert Diagram from the main menu.

Select a diagram.

Click OK. The diagram will appear in your Word document.

To Modify a Diagram

Since each diagram is completely different, the modifications you can make will differ depending on the diagram you insert. However, the tools you use to modify the diagrams are the same.

You can

Right-click any shape or text box within the diagram to modify or delete it. The menu will change depending on the item you select. OR Modify the diagram using the Diagram Toolbar. The drop-down menus on the Diagram Toolbar will differ depending on the type of diagram you choose

To Insert a Chart

Select Insert from the main menu

Select Picture Chart from the cascading menu. A chart and datasheet will appear in your document

Delete the existing data in the datasheet

Enter your own data in the datasheet

Figure 7: Chart

Source: from Microsoft Word 2003

Close the datasheet. All of your changes will appear in the chart.

Save and close the document

Activity 3: Use Diagram Gallery to Insert an Organization Chart (10 minutes)

Open a new, blank Word document.

Insert an Organization Chart using the Diagram Gallery.

Enter the necessary data in the diagram.

Modify the appearance of the diagram.

Save and close the document.

Step 5: Insert a Hyperlink and Drawing (30 minutes)

You can insert hyperlinks to websites or documents within your Word document.

To Insert a Hyperlink

Select Insert Hyperlink from the main menu. The Insert Hyperlink dialog box will appear.

Enter the text you wish to display as your link in the Text to display: field.

Enter the web address in the Address: field. Click OK

Figure 8: Hyperlink dialog box.

Source: print screen from Microsoft Word 2003

Drawing

Drawings can easily be created, following the same principles as when creating AutoShapes.

Start a new document. To view the Drawing toolbar either select View |

Toolbars | Drawing or click on the Drawing button, from the Standard Toolbar. Use ToolTips to discover the buttons’ functions

Note: The Drawing toolbar may already be visible from the previous Session.

Click on the Line button Draw a line. Notice the line has handles to resize it.

Holding <Shift> while drawing a line, will draw a straight line or force it to be drawn at 15° intervals. Holding <Shift> while drawing a circle/square/AutoShape will keep the object in proportion.

Position the mouse pointer back over the line until a four-headed arrow appears. Click and drag to move the line

Select the Arrow button, and draw an arrow.

Select the Rectangle button, , then the Oval button, , to draw the shapes

Try drawing the object while holding <Shift>.

Notice how AutoShapes, Clip Art and WordArt can all be inserted from the Drawing toolbar

Experiment with drawing objects, but leave the document on screen for the next Session.

Note: If objects overlap, the most recently drawn object will appear at the top

Formatting Drawing object

Once a drawing object has been created, it can be formatted to adjust the color, style and thickness of the lines and the color and pattern that fill the object.

Draw a line or select a line if one is already created.

Click on the Line Style button, to change the style of the line

Click on the Dash Style button, and choose a style from the list. Click on Arrow Style and select a style.

Select or draw a rectangle. Change the Line Style and Dash Style

Note: To select more than one object at a time, select the Select Drawing

Object button then drag the mouse around the objects that are to be selected. Holding <Shift> while clicking an object will also allow multiple selections.

Click on Shadow and choose a shadow for the rectangle

Click the 3-D button, and move the mouse over the styles until the

ToolTip 3-D Style 14 appears. Click once to apply this 3-D effect

Select an Oval and change its styles. Try the Shadow or 3-D effects

Select a rectangle and click on Fill Color and change the color. Select Fill Color again and choose Fill Effects. From Gradient choose two colors then a Shading Style. Click OK

Select a line and change the color of the line by selecting a color from the line color button

Select or draw a rectangle. From the menu select Format | AutoShape

Change the formatting of the object using the dialog box

Keep the rectangle selected. From the Drawing toolbar choose the Free

Rotate button. Position the mouse over a green handle. Click and drag the mouse to rotate the rectangle

Close the document without saving

Activity 4: Insert Hyperlink (10 minutes)

Open a new, blank Word document.

Open the Insert Hyperlink dialog box.

Insert a hyperlink to www.gcflearnfree.org that displays the text Free Computer Training. Save and close the document.

Step 6: Using AutoText and Data Source (30 minutes)

AutoText is a feature that recognizes commonly used words and phrases as you type them. The AutoText feature can save you a great deal of time.

To Insert a Word Recommended by AutoText:

Type text into your document. If AutoText recognizes a word or phrase, a suggestion box will hover over the word.

Press Enter to accept the AutoText suggestion.

To Insert Predefined Text from the AutoText List:

Select Insert AutoText from the main menu.

Choose the text you wish to insert from the predefined list of words and phrases.

To Insert a New Word or Phrase into the AutoText list:

Select Insert from the main menu.

Select AutoText AutoText… from the cascading menu. The AutoCorrect dialog box will appear.

Select the AutoText tab.

Enter the word or phrase in the Enter AutoText entries here: field.

Click Add then Click OK.

Figure 9: Inserting Word by AutoText

Source: print screen from Microsoft Word 2003

Step 7: Key Points (10 minutes)

The Drawing Toolbar offers many options for including lines, lines with arrows, and many types of shapes into your document

Using WordArt, you can create text graphics that bend, slant, and appear metallic or wooden and much, much more. WordArt can even be shadowed, skewed, rotated, and stretched

A picture doesn't have to be in the Clip Gallery in order for you to insert it into your document. The Clip Gallery is just an easy place to store clips you want to use again and again

Also included on the Drawing toolbar is the WordArt Feature. Using WordArt, you can create text graphics that bend, slant, and appear metallic or wooden and much, much more. WordArt can even be shadowed, skewed, rotated, and stretched

Word comes bundled with hundreds of Clip Art images that are copyright free and available for your personal use.

Moving Clips

Once you have inserted a graphic into your document you can re-position the graphic until it is in the appropriate location. You can also drag the image anywhere on the page.

Step 8: Evaluation (5 minutes)

What are steps involved to insert and set objects?

What are steps involved to insert and set pictures?

How do you create and modify Diagrams and Charts?

What are steps involved to insert Hyperlinks?

Reference

Ventage Press.

Ed Bott and Carl Siechert. (2001). Microsoft Windows XP Inside Out.

Herniter, M.E. (2000). 2nd Edition, Personal Computer Fundamentals for Students, Hardware Windows 2000 Application. Prentice Hall.

Joos, I. Whitman, N. Smith, M. Nelson, R. et al. (2006). 4th Edition, Introduction to Computers for Healthcare Professionals.

Jones & Bartlett’s Publishers International, Barb House, Barb Mews: London.

Morris M & Charles, M. (2003). Logol Computer Designer Fundamentals. Prentice Hall.

Steven Sagman (1999), Microsoft Office 2000 for Windows: Visual Quick Start Guide.

The Basics of the Word Window , Retrieved from http://www.gcflearnfree.org/computer/

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