The Use of Computers in Keeping Records of Medicines and Medical Supplies

Session 4: The Use of Computers in Keeping Records of Medicines and Medical Supplies

Total Session Time: 120 minutes

Prerequisites

Session 3

Learning Tasks

By the end of this session students are expected to be able to:

List benefits of computer in keeping records of medicines and medical supplies

Mention commonly used computerized systems for keeping records of medicines and medical supplies

Practice tally based system in keeping records of medicines and medical supplies

Resources Needed:

Flip charts, marker pens, and masking tape

Black/white board and chalk/whiteboard markers

Computer/ LCD projector

SESSION OVERVIEW

Step

Time

Activity/

Method

Content

1

05 minutes

Presentation

Presentation of Session Title and Learning Tasks

2

30 minutes

Presentation Buzzing

Benefits of Computer in Keeping Records of Medicines and Medical Supplies

3

30 minutes

Presentation Brainstorming

Commonly Used Computerized Systems for Keeping Records and Medical Supplies

4

45 minutes

Demonstration

Practice Tally Based System in Keeping Records of Medicines and Medical Supplies

5

05 minutes

Presentation

Key Points

6

05 minutes

Presentation

Evaluation

SESSION CONTENTS

STEP1: Presentation of Session Title and Learning Task (5 minutes)

READ or ASK students to read the learning tasks and clarify

ASK students if they have any questions before continuing

STEP 2: Benefits of Computer in Keeping Records of Medicines and Medical Supplies ( 30 minutes)

Activity: Buzzing (5 minutes)

ASK students to pair up and buzz on the following question for 2 minutes

What are the benefits of computer in keeping records of medicines and medical supplies?

ALLOW few pairs to respond and let other pairs to add on points not mentioned

WRITE their response on the flip chart/board

CLARIFY and SUMMARIZE by using the content below

The following are the benefits of computer in keeping records of medicines and medical supplies

Speed and Efficiency

A computerized records keeping system makes everything from inputting information to taking inventory easier. Doing a hand count of inventory can take days, but with a computerized records keeping system, the same process can be done in a short time

Document Generation

Once the computerized records keeping system is in place, managers and workers can use it to automatically generate all kinds of documents, from purchase orders and checks to invoices and account statements. Managers can also use the system to automatically order products when they run low

Timely Data

With a manual system, the data is only as accurate and up to date as the last hand count.

With a computerized records keeping system, the management team can pull a report and instantly see how many units are on the floor, how many have sold and which products are selling the fastest

It eliminates overstocking of the inventories and maintains minimum investment.

It helps in optimum utilization of men, money, material, equipment, time and thereby reduces the total cost of the production

STEP 3: The Commonly Used Computerized Systems for Keeping Records in Medicines and Medical Supplies (30 minutes)

Activity: Brainstorming (5 minutes)

Ask students to brainstorm on the following question:

Mention any common used computerized system for keeping records of medicines and medical supplies

ALLOW few students to respond

WRITE their responses on the flip chart/ board

CLARIFY and SUMMARISE by using the content below

There are many computerized records keeping software which can be used for various pharmaceutical activities depend on the needs of the particular organization. these are examples of the software which can be used in health services

Drug health information system software (DHIS)

Jeeva,

Win Pharm,

Pioneer RX

These software’s have the following standard features,

User friendly input

Easier to recall of patient, drug and prescription information

Comply to regulatory authorities

Safety and accuracy

Adequate inventory management

Provision of reports

Fast

Allow electronic prescription

Step 4: Practice Tall Based System in Keeping Records of Medicines and Medical Supplies (45 minutes)

Activity: Demonstration (45 minutes)

DIVIDE students in small manageable groups.

PREPARE computer for demonstration

POSITION students so that everyone can see and hear

REVIEW steps of tallying based system in a computer with students

DEMONSTRATE the procedure of tallying in a computer

ALLOW one student from each group to do a return demonstration and let others tally

CLARIFY and SUMMARIZE by using the content below

INFORM the students that “every student will practice in the computer laboratory under supervision until each student is competent”

STEP 5: Key Points (5Minutes)

Information Technologies are systems of hardware and/or software that capture, process, exchange, store and/or present information using electrical, magnetic and/or electromagnetic energy

Computers are processors of information. Process large amounts of information at incredible speeds, accurately, and consistently. Their processing speed is their major advantage over humans

STEP 6: Evaluation ( 5 minutes)

What is the meaning of information technology in inventory system?

What are the benefits of information technology in inventory management?

What are commonly used computerized inventory systems?

References

Marion Merrell Dow Incorporated.( 1989).Effective pharmacy management.

Marion Merrell Dow Inc

Jadhav, S. P., Nikam, K., Gandhi, A., Salunkhe, K. &Shinde., N. (2012). Applications of

http://baonsquarestech.blogspot.com/2013/08/the-use-of-computer-in-pharmacy_26.html

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