Health Information Management & Financing – Session 9 MTUHA Family Planning and Postnatal Registers
Read the complete lesson in an organized slide-by-slide format. This topic contains 13 learning sections from the source presentation.
LESSON CONTENTS — 13 SECTIONS
Learning Objectives
By the end of this session, students are expected to be able to:
- Explain MTUHA family planning register and postnatal data records
- Describe how to record MTUHA family planning register
- Describe how to record MTUHA postnatal data register.
HMIS (MTUHA) Family Planning Register and Postnatal Records (F203)
Family Planning Registers-Book 8
Day-to-day book used to record the amount of contraceptives accepted at each client visit.
It helps to keep track of the quantity of contraceptives dispensed and the numbers of clients that come to the facility.
One line will be filled in for every client that receives a contraceptive on that visit, or advice in the case of natural methods.
If a client is referred, then do not fill in a line.
If a client is not accepting a contraceptive on a particular visit, do not fill in a line.
If a client comes for the first time, a family Planning client card is started, and if the client accepts a contraceptive, this information is recorded both on the card and on the family planning register.
A ledger book has to be kept for contraceptives and other supplies in order to maintain adequate stock balances.
Postnatal Records (F203)
Currently there is no universal HMIS (MTUHA) register dedicated for postnatal services.
Facilities providing postnatal services use facility counter book to record important information from the mother and child.
Postnatal report is found in register number 2
Filling HMIS (MTUHA) Family Planning Register
The following information should be completed and filled in the relevant column for each patient coming to the family planning clinic:
Column (1): Date
Print the date using day and month
Since the year is recorded on the cover of this book, you do not fill in the year
Column (2): Client name
Print the name of the client
Column (3): Client number
Print the client’s identification number that is written on his/her client card
For new clients you will give consecutive numbers starting with ‘001’ for the first client in the year
Put the year in the first part of the column and the number within the year in the second part of column
Column (4): Client type
Put a tick (√) under the correct type of client
New clients are those who have never accepted a contraceptive before anywhere at any time
All others are those who have accepted a contraceptive at some time in the past include those continuing without interruption and those returning after a period of no contraception, and those accepting a contraceptive at different clinic.
Column (5): Contraceptive dispensed at this visit
Under oral contraceptives there are five blank spaces. Enter the names of the oral contraceptives that are available in the health facility in the headings.
The most common oral contraceptives in Tanzania and suggested abbreviations are
Marvelon (MARV)
Lo Femenal (LOFEM)
Microgynon (MGYN)
Microlut (MLUT)
Microval (MVAL)
For each visit, write the amount of the contraceptive given to the client
If a client is given more than one contraceptive, then write all the amounts on the same line
Use individual units, e.g. number of condoms, tubes of tablets, cycles of pills
If a client does not accept any contraceptive, do not fill in a line.
Key Points
Family planning register is a day-to-day book used to record the amount of contraceptive accepted at each client visit.
The family planning register has 6 columns.
Postnatal visits are recorded using general tally sheet (F203).
Evaluation
What is family planning register?
What is a postnatal record?
What are the types of data found in family planning register?
Additional Study Notes
This section is separated from the source slides to make the lesson easier to revise.
Supplementary learning: For health information topics, follow the information cycle from data collection and recording to checking, compilation, analysis, interpretation, reporting, storage and use for decision-making. Data quality depends on completeness, accuracy, timeliness and consistency. Patient information must also be handled confidentially.
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