Health Information Management & Financing – Session 6 HMIS (MTUHA) Data Collection Tools
Read the complete lesson in an organized slide-by-slide format. This topic contains 17 learning sections from the source presentation.
LESSON CONTENTS — 17 SECTIONS
Learning Objectives
By the end of this session, students are expected to be able to:
- 2
- Define the term data collection tools
- Explain nine types of MTUHA data collecting tools
- Describe the importance of MTUHA data collection tools.
Definition
3
MTUHA data collection tools are instruments used to collect health related data for the purpose of future analysis and decision-making in health.
MTHUA uses 9 data collection tools (Books 3-9 &11-12).
The twelve HMIS (MTUHA) books/registers are as follows:
The twelve HMIS (MTUHA) books/registers are as follows
4
Book 1: HMIS (MTUHA) Guidelines
Book 2: Facility and Hospital Summary Book
Book 3: Community book
Book 4: Ledger book
Book 5: OPD register
Book 6: Antenatal care register
Book 7: Child register
Book 8: Family planning register
Book 9: Diarrhoea treatment corner
Book 10: Report book
Book 11: Dental register
Book 12: Delivery book
Community Book: Book 3
5
This book is used to take projection population census of the service target area.
The projection census assists the health facility to plan for health needs e.g. vaccines, family planning methods in a year.
Catchment area is the population of the area served by the health facility over a year.
Catchment population includes population outside of catchment area which utilize the health facility services.
Ledger Book: Book 4
6
This book is used to monitor commodity supplies which include vaccines, contraceptives, and client cards.
Drugs and consumable supplies will be called commodities.
Consumable commodities are usually used and replaced.
Non-consumable commodities are equipment that can be used over and over again without replacement.
Outpatient Department Register (OPD): Book 5
7
This register is used to record patients attending the outpatient department
Antenatal Care Register (ANC): Book 6
A register for pregnant women
Used from their first visit to their last visit of their pregnancy (refer to MTUHA Guideline).
Child Register: Book 7
8
Register for all children who
Attend the health facility as newborns
Transferred from other facilities
Children who are registered during community outreach visits
Family Planning Register: Book 8
9
Day-to-day book used to record the amount of contraceptives accepted at each client visit.
It helps to keep track of the quantity of contraceptives that has been dispensed and the number of clients coming to the facility
Diarrhoea Treatment Corner (DTC): Book 9
10
This is the register used by the diarrhoea treatment corner.
It is used to record the management of all patients who are referred to the DTC.
Dental Register: Book 11
11
This register is used only in dental clinics.
Health centres or hospitals who are providing emergency oral care should record these attendances in the OPD registers.
Delivery Book: Book 12
12
The register contains information on both mothers and newborns.
It has been designed to be usable at both maternity wards and in small health facility delivery rooms.
Supplementary Registers
13
Registers which are currently not yet prepared, but their description of what information to be collected (columns) in each register have been provided in MTUHA Book 1 (Guideline).
These have to be adapted by all health facilities to make the information easily compiled and keep the uniformity throughout the country.
Other information (columns) may be added locally for local use depending on the facility need.
Supplementary Registers cont”
14
Some of these registers are
Postnatal visits
In-patient registers (IPD)
HIV and AIDS
Tuberculosis and leprosy (TB & LP)
Diagnostic services (Laboratory, X-ray, Ultra-sound)
Blood services
Physiotherapy
Mortuary
Importance of HMIS (MTUHA) Data Collection Tools:
Importance of HMIS (MTUHA) Data Collection Tools
15
Monitoring of epidemics to prevent outbreaks, to determine prevalence and trends in diseases.
Research-source of data for researchers within or outside the health facility.
Intervention- used to determine if a new intervention is necessary.
Planning for improvement of health services including ordering, logistics, number of staff, equipment.
Decision making- used to make decisions based on daily, monthly, quarterly and annual information.
Key Points
16
MTUHA data collection tools are instruments used to collect health related data for the purpose of future analysis and decision making in health.
There are 9 different types of MTUHA data collection tools.
Data collection tools are important for the health facility to monitor and plan health services.
Other supplementary registers are IPD, HIV and AIDS, TB & LP, diagnostic services, blood services, physiotherapy, and mortuary.
Evaluation
17
What are the 9 types of HMIS (MTUHA) data collecting tools?
What are the supplementary registers?
What is the importance of (MTUHA) data collection tools?
Additional Study Notes
This section is separated from the source slides to make the lesson easier to revise.
Supplementary learning: For health information topics, follow the information cycle from data collection and recording to checking, compilation, analysis, interpretation, reporting, storage and use for decision-making. Data quality depends on completeness, accuracy, timeliness and consistency. Patient information must also be handled confidentially.
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