Devine Vision Tech Learning Centre

Creating Documents with Microsoft Word

A complete learning page covering word-processing foundations, the Microsoft Word interface, document creation, formatting, tables, pictures, review tools, references, printing, accessibility and security.

All 16 web lessons retained All 31 illustrated pages retained 50 original images included Mobile-friendly 2 × 2 tabs

This lesson introduces learners to the use of word processors, particularly Microsoft Word. It explains the importance, functions, and practical applications of word processing in academic and professional fields like health sciences.

Learning Objectives

By the end of this lesson, students should be able to:

  • Define a word processor and identify its types.
  • Explain the difference between a word processor and word processing.
  • Describe the key features and interface of Microsoft Word.
  • Use Microsoft Word to create and format documents.
  • Apply knowledge of Microsoft Word in medical-related fields.
  • Understand how to save, edit, and manage documents professionally.

What is a Word Processor?

A word processor is a computer program that is used to create, edit, and print documents. It is a computer program or device that provides input, editing, formatting, and output of text, often with some additional features.

A word processor allows you to create a document, store it electronically (such as on a disk), view it on a computer screen, modify it, and print it.

Mechanical Word Processors

These are word processors which use mechanical machine parts to type or write documents. This includes typewriters.

Software Word Processors

These are word processors which use software to write or type text or documents using a computer. They include Microsoft Word and other software options.

Popular Word Processor Examples:

Microsoft Word

The most widely used word processor, part of Microsoft Office Suite.

OpenOffice Writer

Free and open-source word processor alternative.

Corel WordPerfect

Long-standing professional word processor with legal features.

Benefits of Using a Word Processor Over Typewriters

  • Word processors can save data while typewriters cannot.
  • You can edit while you work on a word processor, but with a typewriter, you have to start over.
  • Easy to correct mistakes while a typewriter cannot.
  • Typewriters also didn't have features like spell check while word processors have.

The Difference Between Word Processor and Word Processing

Word processor is the type of software.

Word processing is what you do with a word processor.

So, Microsoft Word is a word processor, typing a letter in Microsoft Word is word processing.

About Microsoft Word

Microsoft Word is one of the packages of word processors and it is a component of the Microsoft Office Suite. It is used primarily to enter, edit, format, save, retrieve, and print documents.

With Microsoft Word, you can:

  • Type your text
  • Correct spelling mistakes and grammatical errors
  • Align text within margins
  • Offer a variety of font styles and font sizes
  • See a preview of the text that you have typed in
  • Add images, tables, and diagrams

Microsoft Word Versions

Version Release Year Notable Features
MS Word 97 1997 Office Assistant, improved formatting
MS Word 2000 1999 Enhanced collaboration tools
MS Word 2002 (XP) 2001 Task panes, improved reliability
MS Word 2003 2003 XML integration, reading layout
MS Word 2007 2007 Ribbon interface, docx format
MS Word 2010 2010 Improved ribbon, co-authoring
MS Word 2013 2013 Touch mode, read mode
MS Word 2016/2019 2016/2019 Tell Me feature, improved sharing
MS Word 2021/365 2021/Current Cloud integration, real-time collaboration

When to Use Microsoft Word

Communication
  • • Emails
  • • Letters
  • • Memos
Documentation
  • • Reports
  • • Simple brochures
  • • Electronic documents
Data Organization
  • • Simple tables
  • • Charts
  • • Forms

How to Launch Microsoft Word

Traditional Method

  1. Click Start Button
  2. Go to All Programs
  3. Go to Microsoft Office
  4. Click Microsoft Office Word

Modern Methods

  • Type "Word" in Windows search bar
  • Click Word icon on taskbar (if pinned)
  • Open Start menu and select from app list
  • Double-click a Word document to open it in Word

Pro Tip: You can pin Microsoft Word to your taskbar for quick access. Right-click the Word icon and select "Pin to taskbar".

Understanding the Microsoft Word Interface

Title Bar

A title bar indicates the task which is currently running on its right.

Minimize, Maximize/Restore

Controls for the program window that allow you to minimize, maximize/restore, or close the application.

Quick Access Toolbar

It consists of buttons or icons that provide shortcuts to commands available in the menu bar.

Ribbon

Microsoft Office 2007 & newer versions use what is referred to as the "Ribbon" interface, which organizes commands into tabs and groups.

Tabs

The Words File, Home, Insert, etc. are referred to as tabs. Each tab contains related commands grouped together.

File
Home
Insert
Design
Layout
References
Review
View

Format / Formatting

Changing the way things look in your document, for example, changing the style of some text.

Margins

The blank area around the edge of a printed page. You can adjust how much of the page is taken up by margins.

Font

Different text styles are referred to as fonts. Examples include Arial, Times New Roman, and Calibri.

Alignment

How things are lined up on the page. For example, center-aligned text will be lined up with the center of the page.

Tabs

Even spaces that can be used to line things up on a page.

Header & Footer

Information that can be repeated at the top (header) or bottom (footer) of each page, such as the title or page number.

Navigating Within a Document

Using the Mouse

Use your mouse to click anywhere that you have typed text to position the cursor at that location.

Using the Keyboard

You can use the arrow keys on your keyboard to move the cursor vertically or horizontally.

Key Function
HOME Moves the cursor to the beginning of the line
END Takes the cursor to the end of the line
Page Up Moves up one screen
Page Down Moves down one screen
Ctrl + Home Moves to the beginning of the document
Ctrl + End Moves to the end of the document

Page Orientation (Portrait/Landscape)

You can change the page orientation to either portrait or landscape. Portrait is the default orientation where the page is taller than it is wide. Landscape orientation makes the page wider than it is tall.

To change the page orientation:

  1. Go to the Layout or Page Layout tab.
  2. Click on Orientation.
  3. Select either Portrait or Landscape.

Margins

Margins are the blank spaces around the edges of your document. You can adjust the margins to fit more or less content on the page.

To adjust the margins:

  1. Go to the Layout or Page Layout tab.
  2. Click on Margins.
  3. Select from the predefined margin sizes or click Custom Margins to set your own.

Paper Size

You can change the paper size to match the type of paper you will be printing on. Common paper sizes include Letter, A4, and Legal.

To change the paper size:

  1. Go to the Layout or Page Layout tab.
  2. Click on Size.
  3. Select the desired paper size from the list.

Page Breaks

Page breaks allow you to control where a new page begins. This is useful for starting new sections or chapters on a new page.

To insert a page break:

  1. Place the cursor where you want the new page to begin.
  2. Go to the Layout or Page Layout tab.
  3. Click on Breaks and select Page.

Columns and Line Numbers

You can format your document into multiple columns and add line numbers for easier reference.

To add columns:

  1. Go to the Layout or Page Layout tab.
  2. Click on Columns.
  3. Select the number of columns you want.

To add line numbers:

  1. Go to the Layout or Page Layout tab.
  2. Click on Line Numbers.
  3. Select the desired line numbering option.

Inserting Tables

Tables are useful for organizing data in a structured format. Here’s how you can create a table in Microsoft Word:

  1. Go to the Insert tab on the ribbon.
  2. Click on the Table button.
  3. Choose the number of rows and columns you need by selecting the corresponding grid cell.
  4. Alternatively, you can click Insert Table to specify the exact number of rows and columns.

Adding/Deleting Rows and Columns

You can easily add or delete rows and columns to adjust your table structure.

To add rows or columns:

  1. Click inside the table.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click Insert Above, Insert Below, Insert Left, or Insert Right to add rows or columns.

To delete rows or columns:

  1. Click inside the table.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click Delete and select Delete Rows, Delete Columns, or Delete Table.

Merging/Splitting Cells

You can merge or split cells to customize the layout of your table.

To merge cells:

  1. Select the cells you want to merge.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click Merge Cells.

To split cells:

  1. Click inside the cell you want to split.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click Split Cells and specify the number of columns and rows.

Table Formatting (Borders, Shading)

You can format your table with borders and shading to make it more visually appealing.

To add borders:

  1. Click inside the table.
  2. Go to the Design tab that appears under the Table Tools.
  3. Select the border style and color you want.

To add shading:

  1. Click inside the table.
  2. Go to the Design tab that appears under the Table Tools.
  3. Click Shading and choose a color.

Table AutoFit and Alignment

You can adjust the table to fit the content or the window, and align the table within the document.

To use AutoFit:

  1. Click inside the table.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click AutoFit and select AutoFit Contents, AutoFit Window, or Fixed Column Width.

To align the table:

  1. Click the table to select it.
  2. Go to the Layout tab that appears under the Table Tools.
  3. Click Align and choose the desired alignment option.

Pro Tip

You can quickly add a row by pressing Tab at the end of the last cell in the table.

Pictures and Clip Art

You can insert pictures and clip art to enhance your document visually.

To insert a picture:

  1. Go to the Insert tab.
  2. Click Pictures.
  3. Select the picture from your files or online sources.

To insert clip art:

  1. Go to the Insert tab.
  2. Click Online Pictures.
  3. Search for clip art and insert it into your document.

Shapes

You can insert various shapes to create diagrams or highlight information.

To insert a shape:

  1. Go to the Insert tab.
  2. Click Shapes.
  3. Select the shape you want and draw it in your document.

Icons and SmartArt

Icons and SmartArt graphics can help you create visually appealing lists and diagrams.

To insert an icon:

  1. Go to the Insert tab.
  2. Click Icons.
  3. Select the icon you want and insert it into your document.

To insert SmartArt:

  1. Go to the Insert tab.
  2. Click SmartArt.
  3. Choose a SmartArt graphic and insert it into your document.

Charts and Graphs

Charts and graphs can help you present data visually.

To insert a chart:

  1. Go to the Insert tab.
  2. Click Chart.
  3. Select the type of chart you want and insert it into your document.

Screenshots

You can insert screenshots of other windows or applications into your document.

To insert a screenshot:

  1. Go to the Insert tab.
  2. Click Screenshot.
  3. Select the window or screen area you want to capture and insert it into your document.

Spell Check

Spell check helps you identify and correct spelling errors in your document.

To use spell check:

  1. Go to the Review tab.
  2. Click on Spelling & Grammar.
  3. Review the suggestions and make corrections as needed.

Thesaurus

The thesaurus helps you find synonyms for words in your document.

To use the thesaurus:

  1. Right-click the word you want to find a synonym for.
  2. Select Synonyms from the context menu.
  3. Choose a synonym from the list.

Translate

You can translate selected text into different languages.

To translate text:

  1. Select the text you want to translate.
  2. Go to the Review tab.
  3. Click on Translate and choose the language you want to translate to.

Word Count

Word count helps you keep track of the number of words, characters, and other statistics in your document.

To view the word count:

  1. Go to the Review tab.
  2. Click on Word Count.
  3. Alternatively, you can find the word count in the status bar at the bottom of the Word window.

Add Comments

You can add comments to your document to provide feedback or notes.

To add a comment:

  1. Select the text or area where you want to add a comment.
  2. Go to the Review tab.
  3. Click New Comment and type your comment.

Track Changes

Track Changes allows you to see the edits made by collaborators.

To track changes:

  1. Go to the Review tab.
  2. Click Track Changes to turn it on.
  3. Make your edits. The changes will be highlighted and can be reviewed later.

Accept/Reject Changes

You can accept or reject changes individually or all at once.

To accept or reject changes:

  1. Go to the Review tab.
  2. Use the Accept or Reject buttons to review changes one by one.
  3. To accept or reject all changes at once, click the dropdown arrow next to Accept or Reject and select the appropriate option.

Compare Documents

You can compare two documents to see the differences between them.

To compare documents:

  1. Go to the Review tab.
  2. Click Compare.
  3. Select the original and revised documents to compare.

Table of Contents

A table of contents helps readers navigate your document by listing the headings and their corresponding page numbers.

To insert a table of contents:

  1. Go to the References tab.
  2. Click Table of Contents.
  3. Select a style from the dropdown menu.

Footnotes and Endnotes

Footnotes and endnotes are used to provide additional information or citations.

To insert a footnote or endnote:

  1. Place the cursor where you want to insert the note.
  2. Go to the References tab.
  3. Click Insert Footnote or Insert Endnote.
  4. Type your note in the box that appears.

Manage Citations

Citations are used to give credit to the sources of information in your document.

To add a citation:

  1. Go to the References tab.
  2. Click Insert Citation.
  3. Select the citation style and add the source information.

To format the bibliography:

  1. Go to the References tab.
  2. Click Bibliography and select a style.

Cross-references

Cross-references allow you to link to figures, tables, or sections within your document.

To insert a cross-reference:

  1. Place the cursor where you want to insert the cross-reference.
  2. Go to the References tab.
  3. Click Cross-reference.
  4. Select the reference type and the item you want to link to.

Printing a Document

You can print your document using a printer or save it as a PDF for digital sharing.

To print a document:

  1. Go to the File tab and select Print, or press Ctrl + P.
  2. Choose the printer and the number of copies you want to print.
  3. Select the pages you want to print (all pages or custom ranges).
  4. Click Print.

Print to PDF

Printing to PDF allows you to save your document as a PDF file for digital sharing.

To print to PDF:

  1. Go to the File tab and select Print, or press Ctrl + P.
  2. Select Microsoft Print to PDF as the printer.
  3. Click Print and save the PDF file.

Read Aloud

The Read Aloud feature provides audio playback of your document, which can help with proofreading and accessibility.

To use Read Aloud:

  1. Go to the Review tab.
  2. Click Read Aloud.
  3. Listen to the audio playback and use the controls to pause, play, or adjust the speed.

Accessibility Checker

The Accessibility Checker helps you ensure that your document is accessible to people with disabilities.

To use the Accessibility Checker:

  1. Go to the Review tab.
  2. Click Check Accessibility.
  3. Review the accessibility issues and make the necessary changes.

Alt Text

Alt text provides a textual description of images, which is important for accessibility.

To add alt text to an image:

  1. Click the image to select it.
  2. Go to the Format tab that appears under the Picture Tools.
  3. Click Alt Text and enter a description of the image.

Keyboard Shortcuts

Keyboard shortcuts can help you work more efficiently in Microsoft Word.

  • Ctrl + S: Save
  • Ctrl + Z: Undo
  • Ctrl + P: Print
  • Ctrl + C: Copy
  • Ctrl + V: Paste
  • Ctrl + X: Cut

Format Painter

The Format Painter allows you to copy formatting from one text to another.

To use the Format Painter:

  1. Select the text with the formatting you want to copy.
  2. Go to the Home tab.
  3. Click Format Painter.
  4. Select the text you want to apply the formatting to.

Context-Specific Options

Right-clicking on text or objects in your document will bring up a context menu with options specific to what you've selected.

To access context-specific options:

  1. Right-click on the text or object.
  2. Select the desired option from the context menu.

Protect Document

You can protect your document to restrict editing and ensure its integrity.

To protect a document:

  1. Go to the File tab and select Info.
  2. Click Protect Document.
  3. Select the protection options you want to apply (e.g., password protection, restrict editing).

Password-Protect Files

Password-protecting your files adds an extra layer of security.

To password-protect a file:

  1. Go to the File tab and select Info.
  2. Click Protect Document.
  3. Select Encrypt with Password.
  4. Enter a password and confirm it.

Restrict Editing

You can restrict editing to ensure that only certain changes can be made to your document.

To restrict editing:

  1. Go to the File tab and select Info.
  2. Click Protect Document.
  3. Select Restrict Editing.
  4. Choose the editing restrictions you want to apply (e.g., read-only, comments only).

Mark Document as Final

Marking a document as final indicates that it is the final version and should not be edited further.

To mark a document as final:

  1. Go to the File tab and select Info.
  2. Click Protect Document.
  3. Select Mark as Final.

CREATING DOCUMENTS

WORD PROCESSOR

What is a Word Processor?

A word processor is a computer program that is used to create, edit and print documents.

Is a computer program or device that provide input, editing, formatting and output of text, often with some additional features.

A word processor allows you to create a document, store it electronically (such as on a disk), view it on a computer screen, modify it and print it

TYPES OF WORD PROCESSOR

Early word processors were standalone device dedicated to function, but current word processors are word processor programs running on general purpose computers

  1. Mechanical word processors

This is word processor which use mechanical machine part to type or write documents

This include type writers

Microsoft Word lesson illustration for TYPES OF WORD PROCESSOR
Illustration: TYPES OF WORD PROCESSOR

  1. Software word processors

These are word processors which use software to write or type text or documents using computer

They include Microsoft word software

Microsoft Word lesson illustration for TYPES OF WORD PROCESSOR
Illustration: TYPES OF WORD PROCESSOR

Other example of word processors package include the followings

  1. Microsoft word

  2. Microsoft works

  3. Open office writer

  4. Lotus word pro

  5. Corel word perfect

Microsoft Word lesson illustration for TYPES OF WORD PROCESSOR
Illustration: TYPES OF WORD PROCESSOR

BENEFIT OF USING A WORD PROCESSOR OVER TPEWRITTERS

  1. Word processor can save data while typewriter cant

  2. You can edit while you work on a word processor, but with a typewriter you have to start over

  3. Easy to correct mistake while a type writer cant

  4. Type writer also didn’t have feature like spell check while word processor has

THE DIFFERENCE BETWEEN WORD PROCESSOR AND WORD PROCESSING

Word processor is the type of software.

Word processing is what to do with a word processor.

So Microsoft word is word processor, typing a letter in Microsoft word is word processing

MICROSOFT WORD

...is one of the packages of word processor and it is a component of the Microsoft Office Suite.

It is used primarily to enter, edit, format, save, retrieve and print documents

We can say that a word processor is a computer program that helps you to:

  1. Type your text

  2. Correct spelling mistakes and grammatical errors

  3. Align text within margins

iv. Offer a variety of font styles and font sizes

  1. See a preview of the text that you have typed in.

The Different Ms Word Version

  • MS Word 97

  • MS Word 2000

  • MS Word 2002 (XP)

Includes Smart Tags, Task Panes

  • MS Word 2003

Minimal changes from 2002

  • MS Word 2007

Major changes in user interface, file

Format

  • MS Word 97

  • MS Word 2000

  • MS Word 2002 (XP)

Includes Smart Tags, Task Panes

  • MS Word 2003

Minimal changes from 2002

  • MS Word 2007

Major change

When to Use Word

  • Email

Outlook usually uses Word as its editor

  • Electronic documents

Simple Web pages

  • Most paper based documents

  • Letters

  • Simple tables

  • Simple brochures and publications

  • Report

Starting Microsoft Word

There are several ways which you can use to

launch Ms word

1st Option

  • Click Start Button

  • Go to All Programs

  • Go to Microsoft Office

  • Click Microsoft Office Word 2007

Microsoft Word lesson illustration for Starting Microsoft Word
Illustration: Starting Microsoft Word

SOME WORD PROCESSOR TERMS

Format / Formatting

Changing the way things look in your document, for example changing the style of some text.

Margins

The blank area around the edge of a printed page. You can adjust how much of the page is taken up by margins.

Font

Different text styles are referred to as fonts. Here are some examples of

DIFFERENT fonts.

Alignment

How things are lined up on the page. For example, centre aligned text will be lined up with the centre of the page.

Tabs

Even spaces that can be used to line things up on a page.

Header

Information that can be repeated at the top of each page, such as the title of the document. In this document you can see Using Microsoft Word repeated at the top of each page in the header.

Footer

Information that can be repeated

at the bottom of each page, such as the

page number at the bottom of these pages

INTRODUCTION TO MICROSOFT WORD

Window and menu

Microsoft Word lesson illustration for Window and menu
Illustration: Window and menu

TITLE BAR

A title bar indicates the task which is currently running on its right

Microsoft Word lesson illustration for TITLE BAR
Illustration: TITLE BAR

It displays the names of the open program (in this case Microsoft Word) and the name of the current file

This file has not yet been saved so its name is Document1.

Files created in Microsoft Word are often referred to as documents and have the file extension .doc or .docx.

MINIMIZE, MAXIMIZE/RESTORE

The area outlined in red contains the minimize, maximize/restore and close buttons for the program window

Microsoft Word lesson illustration for MINIMIZE, MAXIMIZE/RESTORE
Illustration: MINIMIZE, MAXIMIZE/RESTORE

These three buttons are on almost every window that opens in a Windows based platform.

When you click the MINIMIZE button the program becomes a button on the Windows taskbar located at the bottom of the screen

You can RESTORE the document to Microsoft Word lesson illustration for RESTOREits original shape and size by either: Clicking on the button on the task bar one time to restore it to active mode,

Microsoft Word lesson illustration for RESTORE
Illustration: RESTORE

If you have MULTIPLE FILES from the same program open you will need to select the one you want to restore to active mode.

Microsoft Word lesson illustration for MULTIPLE FILES
Illustration: MULTIPLE FILES

When you click the MAXIMIZE / RESTORE button the program assumes the same shape and size it was before you minimized it Or The program window will fill the screen

Microsoft Word lesson illustration for MAXIMIZE / RESTORE
Illustration: MAXIMIZE / RESTORE

When you click the CLOSE button the program will ask you if you want to save the changes if you have made any changes. Once you have responded to this question the program will close

Microsoft Word lesson illustration for CLOSE
Illustration: CLOSE

QUICK ACCESS TOOLBAR

It consists of buttons of command or icon that provide shortcuts to command available in the menu bar.

Microsoft Word lesson illustration for QUICK ACCESS TOOLBAR
Illustration: QUICK ACCESS TOOLBAR

The area outlined in red is called the quick access toolbar. It contains the most commonly used commands in Microsoft Word: 1.Save 2.Undo 3. Repeat

RIBBON

Microsoft Office 2007 & 2010 use what is referred to as the “Ribbon” interface.

The area outlined in red comprises the Ribbon

Microsoft Word lesson illustration for RIBBON
Illustration: RIBBON

You may customize the ribbon and or a group on the ribbon on your personal computer to have only the features you want to use.

In order to do this all you have to do is right mouse click on the ribbon or the group you want to customize

TABS

The Words File, Home, Insert, etc... outlined in red are referred to as tabs.

Each tab has several Groups attached to it.

Microsoft Word lesson illustration for TABS
Illustration: TABS

When zoomed its seems like this.

Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS
Microsoft Word lesson illustration for TABS
Illustration: TABS

NAVIGATING WITHIN A DOCUMENT

  • Use your mouse to click anywhere that you have typed text.

  • You can use the arrow keys on your keyboard to move the cursor vertically or horizontally.

  • The HOME key moves the cursor to the beginning of the line.

  • The END key will take it to the end of the line

Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT
Microsoft Word lesson illustration for NAVIGATING WITHIN A DOCUMENT
Illustration: NAVIGATING WITHIN A DOCUMENT

CREATING TABLE

  • Position Insertion point or cursor where a table will appear.

  • Click "TABLE" menu.

  • Click "INSERT", and then Click “TABLE”

NOTE:

Insert Table dialog box will appear

  • Specify number of columns and number of rows.

  • Click "OK" button when you are done.

CHANGING THE TABLE AUTOFORMAT

  • Click any cell of the table you want to change its borders.

  • Click "TABLE" menu.

  • Click "TABLE AUTOFORMAT"

NOTE:

Table Auto format dialog box will appear

  • Specify (Select) the format you want and other options.

  • Click "OK" button when you are done.

INSERT NEW COLUMNS

  • Select the columns to be inserted.

  • Click "TABLE" menu.

  • Click "INSERT"

  • Click either "COLUMNS TO THE LEFT" or "COLUMNS TO THE RIGHT"

INSERT NEW ROWS

  • Select the rows to be inserted.

  • Click "TABLE" menu.

  • Click "INSERT"

  • Click either "ROWS ABOVE" or "ROWS BELOW"

DELETE COLUMNS

  • Select the Columns to delete (erased).

  • Click "TABLE" menu.

  • Click "DELETE"

  • Click "COLUMNS

DELETE ROWS

  • Select the Rows to be deleted (erased).

  • Click "TABLE" menu.

  • Click "DELETE"

  • Click "ROWS“

MERGING CELLS (JOINING CELLS)

  • Select the Cells to be merged (Joined).

  • Click "TABLE" menu.

  • Click "MERGE CELLS"

SPLIT CELLS (DIVIDING CELLS)

  • Click a cell to split (divided into rows or columns).

  • Click "TABLE" menu.

Microsoft Word lesson illustration for SPLIT CELLS (DIVIDING CELLS)
Illustration: SPLIT CELLS (DIVIDING CELLS)

SAVING A DOCUMENT

When saving files to your computer, you can choose to save them in a folder on your computer's local hard disk, or memory stick.

If you are attached to a network you can also choose to save them in a folder on the network. You can also choose to store them in a folder that already exists, or choose to create a new folder for them

Rules for naming a documentiles:

  • File names can be a maximum of 255 characters.

  • Some characters cannot be used in file names. These include:\/ * ? : ; " | < >

  • Within a single folder each file name must be unique.

  • If necessary, choose the file format from the Save as type drop-down list. In most cases the file will be saved in the .doc format.

  • Specify where the file is to be saved, e.g. on the desktop or somewhere on My Computer

  • Once the folder you want is open and displayed in the Save in drop-down list box, click the Save button

How to Save a File

To save the document, click the Save button on the Quick Access Toolbar or click on the Office Button to choose how to save the file

Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT

Opening an Existing File

Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
Microsoft Word lesson illustration for SAVING A DOCUMENT
Illustration: SAVING A DOCUMENT
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